HR & Admin Assistant

Marketing Institute Of Singapore; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading education organization in Singapore is seeking an HR & Admin Assistant to provide support for various HR functions including payroll, recruitment, and employee relations. Candidates should have a diploma or bachelor's degree in a relevant field and at least 1–3 years of experience in HR. Proficiency in HRIS and payroll software, along with strong communication skills, are essential. The position offers a dynamic work environment with opportunities for growth.

Qualifications

• 1-3 years of HR and administrative experience preferred.
• Knowledge of employment laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive matters.

Responsibilities

• Administer employee benefits and support HR functions.
• Assist in recruitment cycle and onboarding processes.
• Ensure compliance with statutory requirements and HR policies.

Skills

Attention to detail

Interpersonal skills

Communication skills

Problem-solving

Education

Diploma/Bachelor's degree in Human Resources or Business Administration

Tools

HRIS (Human Resources Information System)

Payroll software

Job description

The HR & Admin Assistant provides administrative and operational support to the Human Resource and Administration Department. This role ensures smooth execution of HR functions including payroll processing, recruitment, employee relations, and general administrative duties, in compliance with statutory and organizational policies.

Key Responsibilities:

1. Payroll Administration

• Verify attendance records, any deductions prior to payroll submission.

2. Employee Benefits & Welfare Administration

• Administer employee benefits programs including medical, insurance, and leave management.
• Maintain and update employee leave records in HR systems and ensure compliance with company policies and local employment laws.
• Coordinate and process staff claims, reimbursements, and insurance matters.
• Support initiatives to enhance employee welfare and engagement activities.

3. Recruitment & Selection

• Assist in the recruitment cycle from job posting, screening applications, arranging interviews, and conducting reference checks.
• Prepare offer letters, employment contracts, and coordinate onboarding logistics.
• Maintain an updated database of candidates and recruitment records.

4. Employee Lifecycle Management

• Facilitate employee onboarding processes including orientation, document collection, and induction programs.
• Handle offboarding activities such as clearance, exit interviews, and issuance of relevant letters.
• Ensure all employee files and records are accurately maintained, updated, and securely stored.

5. HR Operations & Compliance

• Maintain and update HR databases, personnel files, and organization charts.
• Ensure compliance with Employment Act, CPF Act, and other statutory requirements.
• Support HR audits, surveys, and government reporting when required.
• Keep abreast of labor law updates and HR best practices to support policy updates.

6. Employee Relations & Support

• Address employee inquiries regarding payroll, benefits, HR policies, and procedures in a timely and professional manner.
• Support HR in implementing disciplinary procedures and performance management processes when required.
• Assist in organizing staff events, training sessions, and employee engagement activities.

7. Administrative Support

• Provide administrative support to the HR and Management team including preparing letters, reports, and filing documents.
• Handle office administration matters such as procurement of office supplies, maintenance coordination, and vendor management.
• Support the overall smooth functioning of daily office operations.

Job Requirements:

1. A Diploma/ Bachelor's degree in Human Resources, Business Administration, or a related field
2. At least 1–3 years of HR and administrative experience, preferably in an education or service-oriented environment.
3. Knowledge of employment laws, regulations, and HR best practices
4. Proficiency in HRIS (Human Resources Information System) and payroll software
5. Excellent attention to detail and accuracy in handling sensitive employee information
6. Strong interpersonal and communication skills for effective collaboration
7. Ability to maintain confidentiality and handle sensitive matters with discretion
8. Organizational and multitasking abilities to manage various HR functions simultaneously
9. Problem-solving skills to address employee concerns and HR challenges
10. Singaporeans/PRs preferred.