HR Admin Assistant

SCAN - BILT PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local engineering firm in Singapore is seeking an Administrative Professional to manage general administration, coordinate HR tasks, and oversee attendance systems. The ideal candidate will have relevant certifications, proficiency in Microsoft Office, and some experience in the civil engineering and construction sector. Strong organizational and communication skills are essential. This role provides an excellent opportunity for those willing to learn and contribute to a dynamic team.

Qualifications

• Some working experience in civil engineering and construction sector.
• Ability to manage attendance and leave applications effectively.
• Experience in administrative tasks such as filing and inventory management.

Responsibilities

• Manage incoming calls and screen them for GM & Directors.
• Maintain attendance records using biometric systems.
• Support training and administrative tasks as needed.

Skills

Proficiency in Microsoft Office applications

Good organization and communication skills

Willingness to learn

Education

Relevant certifications from ITE / Polytechnics

Job description

Min requirement = relevant certifications from ITE / Polytechnics

Proficiency in Microsoft office application like word, excel, & outlook

some working experiences in civil engineering and construction sector

good organisation and communication skill

Positive and willing to learn

1. General Administration

• Management (Screening) of incoming calls – calls to GM & Directors to be screened
• Arrangement of courier service for all Departments administrative documents;
• Filing/scanning & copying of work (where requires)
• Inventory Management – Pantry and Office stationaries
• Maintaining / replenish of First Aid Kit;
• Updating and maintaining of telecommunication system – speed dial list / intercom list
• Maintaining corporate list of Motor Vehicle –
• Co-ordination with custodians for vehicle inspection (if any)
• Ensure proper insurance coverage
• Ensure VPC for big vehicle are properly renewed
• Support in application of RU plates / road tax waiver application

2. Time Management & Attendance System

• Maintaining Biometric Machine Records; - Monitoring workers home leave/home leave entitlement/no pay leave status & leave application in InfoTech HRM system
• Daily monitoring of attendance records
• Keeping track of employee’s attendance/absenteeism/working hours/overtime

3. SB Learning Centre & External Training

• Provide general administrative assistance on Training Plan/Registration and monitoring of worker’s mandatory courses expiry date.
• Support department heads on staff training needs and arrange necessary courses when required.

4. Human Resource Administration

• Preparation of Birthday Vouchers for all staff
• support HR Executive where assigned

5. Ad Hoc

• Assist in organizing company functions and events
• Verifying of HR Admin related invoices, raising of material requisition form (MRF)
• Ad-hoc projects/task assigned.