General Office Administrator ($3500 / 5 Days)

Manpower Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing agency in Singapore is seeking an organized Administrator with Reception Backup to ensure smooth office operations. This role involves managing online orders, maintaining organized filing systems, and covering reception duties when needed. The ideal candidate will have at least 2 years of office administration experience, excellent communication skills, and proficiency in Microsoft Office. Join a dynamic environment at Marina Bay Financial Centre.

Qualifications

• Minimum 2 years of experience in office administration.
• Ability to adapt to changing priorities.

Responsibilities

• Handle online orders and ensure timely updates in the system.
• Maintain organized filing systems (physical and digital).
• Process vendor invoices and ensure proper documentation.
• Cover reception duties during breaks or absence.
• Welcome guests and manage visitor logs.

Skills

Excellent communication and interpersonal skills

Ability to multitask

Proficiency in Microsoft Office (Word, PowerPoint, Excel)

Job description

We are seeking a proactive and organized Administrator (with Reception Backup) to ensure smooth office operations while providing professional front-desk coverage when required. This role combines administrative responsibilities with reception duties, offering variety and interaction in a dynamic environment.

What You’ll Do

• Handle online orders and ensure timely updates in the system
• Maintain organized filing systems (physical and digital), including scanning and photocopying
• Update Excel spreadsheets, track records, and prepare simple reports
• Process vendor invoices and ensure proper documentation for payment
• Monitor and replenish office supplies and pantry inventory
• Liaise with service providers for pest control, maintenance, and other routine services
• Ensure office equipment (printers, copiers) is operational and stocked daily
• Cover reception duties during lunch breaks or receptionist’s absence (leave, training)
• Welcome guests, manage visitor logs, and issue temporary access passes
• Manage incoming/outgoing mail and courier services
• Coordinate meeting room bookings and ensure rooms are clean and ready for use
• Prepare workstations for new joiners, label pedestals, and issue keys
• Serve drinks to guests when required
• Support company events and other administrative duties as assigned

What We’re Looking For

• Minimum 2 years of experience in office administration
• Excellent communication and interpersonal skills.
• Ability to multitask and adapt to changing priorities.
• Proficiency in Microsoft Office (Words, PowerPoint, Excel)

Location

Marina Bay Financial Centre

Working Hour

Mon - Fri, 9am to 6pm

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