GENERAL ADMINISTRTIVE EXERCUTIVE

VERVENDEAVOUR (PTE.) LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local company in Singapore seeks an experienced office administrator to manage daily operations, oversee office facilities, and handle communication. The candidate should have a bachelor's degree and 1-5 years in office administration. Strong multitasking and communication skills are essential. This role offers the opportunity to work in a dynamic environment and contribute to organizational efficiency.

Qualifications

• Proven experience in office administration or related roles (1-5 years).
• Ability to work independently and as part of a team.
• Adaptability in a fast-paced work environment.

Responsibilities

• Manage day-to-day administrative operations.
• Oversee office facilities and supplies.
• Handle communication and correspondence.
• Coordinate meetings and events.
• Manage inventory and logistics.
• Organize and maintain documents.
• Handle invoicing and financial tasks.
• Ensure compliance with policies and legal requirements.

Skills

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Proficient in MS Office Suite

Strong attention to detail

Problem-solving ability

Education

Bachelor's degree in business administration or related field

Job description

GAO is responsible for managing, coordinating and overseeing the various day-to-day administrative operations/tasks/functions within Organization and/or Group to ensure seamless & efficient support & implementation of policies and/or procedures.

Key Responsibilities:

Office Management: Oversee and maintain in good order & hygiene, the office facilities/equipment & supplies.

Communication: Handle phone calls, emails, and other correspondence. Prepare, proofread, update, report and/or summarize relevant correspondences to management.

Coordination: Arrange meetings, appointments, and events schedules, travel/accommodation, if any.

Logistics: Manage organizations' inventory/stock, compare quotation & make purchase.

Document Management: Organize, maintain, safekeep (including archive) both physical and digital document to ensure proper filing systems.

Finance: Handle invoicing, account receivables & receipts, as well as account payables & preparing payments.

Compliance: Ensure admin/operations are compliant with company policies and legal requirements & assist in the implementation of organizational protocols & procedures.

Project Management: Support the management of special projects or organizational initiatives as assigned including tracking progress & providing updates on project statuses.

Requisites:

Education: Bachelor's degree in business administration, management, or related field (or equivalent experience) is preferred.

Experience: Proven experience in office administration or related roles (usually 1-5 years).

Skills: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Strong attention to detail and problem-solving ability.

Personal Traits: Ability to work independently and as part of a team. Adaptability in a fast-paced work environment. Strong interpersonal and customer service skills.