Finance & Operations Administrator

BUSINESS TAX ACCOUNTANCY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services firm in Singapore seeks a Finance & Accounts Support officer to prepare sales invoices, monitor accounts receivable, and assist with administrative tasks. The ideal candidate must have a minimum GCE 'O' Level qualification, relevant experience in admin, finance, or customer support, and be proficient in Microsoft Office, with Xero experience as a plus. Strong communication skills and the ability to handle multiple tasks are essential for success in this fast-paced environment.

Qualifications

• At least 1–3 years of relevant experience in admin, finance, or customer support roles.
• Proficient in Microsoft Office applications; experience with Xero is a plus.
• Able to work independently with minimal supervision and as part of a team.

Responsibilities

• Prepare and issue sales invoices and service fee billings using Xero.
• Monitor accounts receivable and perform timely follow-up on overdue payments with clients.
• Liaise with clients on invoice clarifications and outstanding matters.

Skills

Detail-oriented

Strong written and verbal communication skills

Organized

Ability to manage multiple tasks

Education

Minimum GCE 'O' Level qualification

Tools

Microsoft Office

Xero

Job description

Job Description

Finance & Accounts Support

• Prepare and issue sales invoices and service fee billings using Xero
• Monitor accounts receivable and perform timely follow-up on overdue payments with clients
• Reconcile incoming payments with issued invoices and maintain accurate client billing records
• Assist in generating monthly AR ageing reports and revenue tracking summaries
• Liaise with clients on invoice clarifications and outstanding matters

Operations & Administrative Support

• Assist in onboarding new clients, including preparation of welcome packs and document coordination
• Liaise with internal department leads (e.g. accounting, tax, secretarial) for routine admin follow-ups
• Perform routine chasers for accounting documents, verify submissions, and update company systems
• Greet visitors, clients, and employees in a courteous and professional manner at the office
• Manage incoming calls and direct them to the relevant personnel appropriately
• Sort and manage all incoming and outgoing mail and packages daily
• Assist in filing, scanning, and photocopying of accounting and corporate documents
• Provide coverage and support for other administrative staff (e.g. during leave or peak periods)
• Perform other general administrative duties as assigned by management

Requirements

• Minimum GCE 'O' Level qualification
• At least 1–3 years of relevant experience in admin, finance, or customer support roles
• Proficient in Microsoft Office applications; experience with Xero is a plus
• Strong written and verbal communication skills
• Detail-oriented, organized, and able to manage multiple tasks efficiently
• Able to work independently with minimal supervision and as part of a team
• Willingness to learn and adapt in a fast-paced professional environment