Executive, HR cum Admin (5 days work week, West)

Total Facility Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading facility management firm in Singapore is seeking an HR cum Admin Executive to oversee administrative tasks, recruitment, and facility management. The ideal candidate has at least 3 years of experience in a related industry and possesses strong problem-solving skills. Proficiency in MS Office is essential. Apply now for a promising career opportunity.

Qualifications

• Minimum 3 years’ relevant experience in Construction/Engineering/Manufacturing.
• Organized, resourceful, detail-oriented, and able to work independently.
• Positive learning attitude and proactiveness.

Responsibilities

• Manage administrative duties like data entry and filing.
• Assist in recruitment process and new hire orientation.
• Lead facility management and maintenance operations.

Skills

Resourcefulness

Problem-solving skills

Proficiency in MS Office

Attention to detail

Education

O’Level/Diploma or equivalent qualifications

Job description

The HR cum Admin Executive shall be in charge of leading the worker to manage the facilities of company compound and HR & Office Administrative matters with a strong focus on resourcefulness and problem-solving skills.

Duties & Responsibilities:

1. Administrative duties

• General administrative work, including data entry, filing, compiling and management of records.

• Answering phone calls and attend to visitors.

• Assist in preparing incoming and outgoing letters, mails and sorting out mailers, bills, etc.

• Arrange, requisite and issuance of PPEs, company shirts, pantry refreshments, stationary, office items, etc for main office and site offices.

• Liaise with internal stakeholders and suppliers for ad-hoc purchases such as Name card printing, Calendars printing, corporate gift, PPEs etc.

• Checking of employee attendance via Time Management System software.

• Compile monthly staff timesheets and prepare monthly manpower working hours reports.

• Assist in maintaining leave records & follow up on submission of relevant leave forms & supporting documents.

• Assist in organizing company functions and CSR activities.

• Assist in booking of flight & hotel arrangements for employees.

• Attend to employee queries on compensation & benefits.

• Handle Employee Exit formalities.

• Perform other ad-hoc HR & general administrative tasks.

2. Recruitment

• Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.

• New hire orientation & issuance of PPEs & IT devices.

• Handle Exit formalities.

3. Training & Development

• Course registration, application of training grants and course fee payment advice.

• Maintenance of training records & course evaluation records.

4. Facility Management of company compound

• Lead and manage worker on housekeeping & facility maintenance matters, including performance appraisal of worker.

• Maintain good housekeeping checks in company compound, report discrepancies, propose & implement improvements/rectifications.

• Liaise with vendors to ensure office facilities are operating properly, ie. Water cooler, air-con servicing, office fixtures etc.

• Act as Fire Warden & First Aider as part of Safety Committee for main office including Fire Evacuation and Emergency Response Team.

• Liaise with vendors to ensure office facilities are operating properly, ie. Fire extinguishers, Water cooler, air-con servicing, office fixtures etc.

• Be familiar with operations of all meeting room devices.

Requirements:

• Minimum 3 years’ of relevant experience in Construction/Engineering/Manufacturing industry.

• At least an O’Level/Diploma or other equivalent professional qualifications. Candidates without the relevant qualifications but with relevant work experience may also be considered.

• Proficient in MS Office applications, eg. vlookup and pivotable an advantage.

• Possess sense of ownership, honesty and integrity with positive learning attitude and proactiveness.

• Organized, resourceful, detail-oriented & people-oriented.

• Able to work independently under minimal supervision.

• Candidates with more experience may be considered for a senior role & corresponding responsibilities for senior role.

• Multiple vacancies available.

We regret that only short-listed candidates will be notified. All applications will be treated with the highest confidentiality.