Executive Assistant to General Manager | Admin & Travel Pro

Tap Growth ai; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company in Singapore is looking for an Administrative Assistant to provide full support to the General Manager by managing appointments, travel arrangements, and coordinating office operations. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, excellent communication skills, and the ability to handle confidential information discreetly. This position requires multitasking abilities and a proactive approach to challenges. Interested candidates are encouraged to apply.

Qualifications

• Proven experience as an office administrator, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and collaboratively in a team.
• Problem-solving skills and a proactive approach to challenges.
• High level of discretion and professionalism when dealing with confidential information.
• Knowledge of basic accounting and bookkeeping principles is a plus.

Responsibilities

• Provide full secretarial and administrative support to General Manager.
• Manage and coordinate the appointments, meetings, and conferences for General Manager.
• Coordination of travel arrangements for the General Manager.
• Prepare and submit monthly reports on General Manager’s reimbursement and other expenses claims.
• Assist on research personal stuff when required.
• Able to maintain confidentiality.
• Prepare and distribute memos, meeting minutes, correspondence, reports, and other documents.
• Maintain accurate records and files, both digital and physical.
• Manage office supplies, including ordering and restocking.
• Manage full responsible in relocating the office if needed.
• Assist in onboarding new employees by preparing workspaces and necessary.
• Input data accurately into relevant databases or systems.
• Assist and support in basic financial tasks, such as processing expense reports, issued invoices.
• Other ad hoc as assigned.

Job description

A technology company in Singapore is looking for an Administrative Assistant to provide full support to the General Manager by managing appointments, travel arrangements, and coordinating office operations. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, excellent communication skills, and the ability to handle confidential information discreetly. This position requires multitasking abilities and a proactive approach to challenges. Interested candidates are encouraged to apply.