Executive Assistant

Macquarie Group; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

A leading financial services group is seeking an executive assistant for an 8-month maternity cover role. You will support senior leaders with diary management, travel coordination, and administrative tasks, offering an opportunity to join a diverse and inclusive workplace that values contributions from every team member.

Qualifications

• Proven track record in providing executive assistant support within the professional services industry.
• Ability to maintain discretion, confidentiality, and professionalism.
• Excellent skills in managing conflicting priorities.

Responsibilities

• Supporting senior leaders and team members with complex diary management.
• Handling expense and invoice processing.
• Coordinating travel and events.

Skills

Organizational skills

Planning

Multi-tasking

Attention to detail

Verbal skills in English

Written skills in English

Interpersonal skills

Job description

Join our Risk Management Group and play a key role in supporting senior leaders as well as their respective teams.

This is an 8-month maternity cover role.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

You will be supporting senior leaders and team members with complex diary management, expense and invoice processing, travel and event coordination, and administrative support. In addition, you will regularly interact with other assistants to coordinate conference calls with international offices in different time zones.

What you offer

• Proven track record in providing executive assistant support within the professional services industry (finance, consulting or legal)
• Ability to adopt a proactive approach while maintaining a high level of discretion, confidentiality and professionalism
• Strong organisational, planning and multi-tasking skills and the ability to effectively manage conflicting priorities with exceptional attention to detail
• Excellent verbal and written skills in English
• Strong interpersonal skills and the ability to seamlessly interact with the global executive assistants’ team, stakeholders and senior executives within a fast-paced environment.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About the Risk Management Group

Our Risk Management Group works as an independent, and centralised function, responsible for independent and objective review and challenge, oversight, monitoring and reporting in relation to Macquarie’s material risks. We are a global team that aims to manage the risks of today and anticipate the risks of tomorrow. Our divisions include compliance, credit, financial crime risk, internal audit, market risk, operational risk, aggregate risk and prudential, and central.

Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.