Executive Administration

Lam Seng Hang Company Private Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A company in Singapore is seeking an Office Administrator to manage day-to-day office operations, provide administrative support to the CEO, and ensure efficient office maintenance. The ideal candidate should possess a Nitec in Business Administration or a related field, have 1-3 years of administrative experience, and be proficient in Microsoft Office. Strong organizational and communication skills are essential, along with a positive working attitude and discretion in handling confidential matters.

Qualifications

• Minimum Nitec / Higher Nitec in Business Administration or Facility Management field.
• 1–3 years of relevant administrative experience preferred.
• Good organizational and time management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication skills (written and spoken).

Responsibilities

• Manage daily office administrative duties and ensure smooth office operations.
• Assist in scheduling appointments and managing calendar arrangements.
• Coordinate office repairs and maintenance works.
• Handle incoming calls, emails, and correspondence.
• Support travel bookings (flights, hotels, transport).

Skills

Organization

Time management

Communication

Discretion

Self-driven

Education

Nitec / Higher Nitec in Business Administration or Facility Management

Tools

Microsoft Office

Job description

Key Responsibilities

1. General Office Administration

• Manage daily office administrative duties and ensure smooth office operations
• Handle incoming calls, emails, and correspondence
• Maintain proper filing (softcopy and hardcopy) of company documents
• Coordinate office supplies procurement and inventory
• Liaise with vendors and service providers (cleaning, IT, maintenance, etc.)
• Support company events, meetings, and internal coordination

2. CEO Administrative & Personal Support

• Assist in scheduling appointments and managing calendar arrangements
• Support travel bookings (flights, hotels, transport)
• Assist with personal administrative matters as required
• Coordinate with external parties on behalf of CEO when necessary
• Always maintain confidentiality

3. Office Maintenance & Facilities

• Coordinate office repairs and maintenance works
• Liaise with landlord and building management where required
• Ensure office equipment is functioning properly
• Oversee pantry supplies and general office upkeep
• Maintain insurance and vendor contact records

Requirements

• Minimum Nitec / Higher Nitec in Business Administration or Facility Management field
• 1–3 years of relevant administrative experience preferred
• Self-driven, responsible, and able to work independently
• Good organizational and time management skills
• Comfortable handling confidential matters with discretion
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication skills (written and spoken)

Personal Attributes

• Trustworthy and dependable
• Positive working attitude
• Detail-oriented
• Able to multitask in a fast-paced SME environment

This role is ideal for someone who enjoys a hands-on administrative role and takes pride in ensuring the office runs efficiently and professionally.