Executive (Admin| Document Control) (DSC|SN)

ST ENGINEERING INFO-SECURITY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global technology firm in Singapore is looking for an administrative professional to support their cybersecurity team. The role involves providing administrative support, managing document control processes, and maintaining company records. Candidates should have prior experience in similar roles, be proficient in Microsoft Office, and possess strong communication skills. This position presents an opportunity to contribute to cybersecurity initiatives within a vibrant corporate culture.

Qualifications

• Possess similar admin experience in a large organization, preferably in document control.
• Good communication and interpersonal skills.
• Know how on work digitization will be an advantage.

Responsibilities

• Provide general administrative support to executives and managers.
• Manage New Project/Product document number request form.
• Maintain and update company's document and record filing systems.

Skills

Administrative support

Document control

Microsoft Office proficiency

Communication skills

Team player

Job description

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructures, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list – contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company’s centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more: https://www.stengg.com/cybersecurity

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.