Events Admin Executive

ESR Real Estate Services Management; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading event management company in Singapore seeks an experienced administrator to support the event planning and management team. The role involves managing event communications, maintaining records, coordinating facility bookings, and liaising with relevant parties. Candidates should possess a diploma or equivalent in administration or event management, along with a minimum of three years of relevant experience. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Minimum three years of relevant working experience in event planning and management.
• Good computer skills.
• Ability to work independently.

Responsibilities

• Provide administrative support to the event planning and management team.
• Handle event-related communications effectively.
• Update and manage event management records.
• Coordinate bookings and inform technical teams.
• Liaise for complimentary car park tickets as needed.

Skills

MS Office proficiency

Interpersonal skills

Communication skills

Service orientation

Education

Diploma or equivalent in Administration or Event Administration

Job description

Responsibilities

• Provide administrative support to the event planning and management team.
• Handle the Help-Estate Event email account on event-related emails, phone calls and correspondences with both internal and external hirer and coordinate all event enquiries and reply with a corrective action procedure within the Work Priority Classification Response Time after receiving the email.
• Work closely with the Event Managers, Event Support Executive, Event Technician and Zone Managers to ensure effective communication and seamless coordination of tasks.
• Updaye data entry into event management record or system of all the event-related and keep records, generate reports (on the events carried out, consolidated calculation of monthly, quarterly and yearly rentals, venue utilisation and problems encountered) and any document of event-related activities.
• Check the meeting or conference room calendars, especially Boardroom, consolidate in a report to submit on weekly basis and inform the relevant parties on the important dates and time.
• Work on the booking of facilities and inform technical team of booking or event requirements and ensure all the booking forms and rental rates are up to-date. This includes sending out event information to relevant parties in preparation for all the events.
• Liaise with Car Park Team for issuance of complimentary car park tickets and carpark lot reservations as and when required.
• Undertake any other related duties stipulated by the client

Requirements

• Diploma or Higher Nitec or Nitec or WSQ skills certification in Administration or Event Administration, Media Management Mass Communication, Business Management or equivalent, with minimum three (3) years of relevant working experience in event planning and management.
• Good computer skills and fully competent in MS Office software.
• Good writing, interpersonal and communication skills, service oriented and ability to work independently.