Event Operations Specialist

Maker Lab Pte Ltd; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A marketing agency in Singapore is hiring an Event Operations Specialist to support logistics and operations for events. Responsibilities include managing budgets, vendor relationships, and event collateral, alongside executing event communications and overseeing digital logistics. Ideal candidates should have 4+ years of experience in event management, strong project management skills, and be detail-oriented. Proficiency in Google tools is essential. Some travel is required.

Qualifications

• 4+ years of experience in event management, preferably across multi-country events.
• Strong project management skills to manage multiple complex projects independently.
• Detail-oriented, proactive, and thrives under pressure in fast-paced environments.

Responsibilities

• Own end-to-end budgets across all assigned events.
• Manage vendor relationships, including contracts and financial compliance.
• Build and manage event registration and event pages.
• Execute event communications and organise event collateral.
• Oversee digital event logistics and maintain project trackers.

Skills

Event management

Project management

Budget management

Vendor management

Communication skills

Education

BA/BS degree or equivalent experience

Tools

Google Sheets

Google Docs

Google Slides

Job description

Grounded in a talent-centric mindset, Maker Lab is a marketing agency designed to build decentralised technology-led agency teams, rooted in collaboration with clients from the ground up. Maker Lab’s cross-functional teams of multidisciplinary specialists are embedded into client teams across digital marketing competencies — from measurement & analytics to content production.

Job Summary

We’re seeking an Event Operations Specialist to support the logistics and operations of events, encompassing budgeting, vendor management, registration, and event collateral. Every detail is your domain, ensuring events run smoothly and efficiently while teams deliver seamless, memorable experiences. Some travel is involved in the role.

Role

• Own end-to-end budgets across all assigned events, including forecasting, tracking, reconciliation, and reporting.
• Manage vendor relationships, including drafting and executing contracts, generating POs, and maintaining financial compliance.
• Build and manage event registration, RSVP setups, and event pages on internal and external platforms.
• Track client nominations and registrations, monitoring progress and providing regular reporting to stakeholders.
• Execute event communications, including invitations, reminders, follow-ups, and email translations.
• Organise event collateral such as signage, badges, and printed materials.
• Oversee digital event logistics, including webinars, pre-event setup, live execution, and post-event follow-up.
• Maintain structured project trackers and documentation of all event processes, with a focus on scalability and efficiency.
• Follow up post-event to share content, report attendee metrics, and collect feedback.

You

• BA/BS degree or equivalent experience
• 4+ years of experience in event management, event coordination, or operational/logistics support, preferably across multi-country events.
• Strong project management skills with the ability to manage multiple complex projects independently.
• Financially savvy with direct experience in budget management, expense tracking, and vendor procurement.
• Proficient in Google Sheets, Docs, and Slides; familiarity with event registration platforms and basic HTML knowledge is a plus.
• Detail-oriented, proactive, and thrives under pressure in fast-paced environments.
• Exceptional verbal and written English communication and presentation skills.