ET13348587 - Executive Assistant (Permanent)

ROBERT HALF INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A multi-national technology company based in Singapore is seeking an experienced Executive Assistant. The successful candidate will deliver comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination. They should have a Diploma or Private Secretarial Certificate and at least 7 years of experience in a similar role, demonstrating discretion in handling confidential information. This role offers an opportunity to manage projects and play a crucial role in the organization’s operations.

Qualifications

• At least 7 years of experience as an Executive Assistant or Personal Assistant.
• Strong background in managing complex travel schedules and visa applications.
• Experience in supporting senior management and handling confidential information.

Responsibilities

• Deliver secretarial and administrative support to the CEO.
• Manage calendars and emails efficiently.
• Coordinate travel arrangements and meeting logistics.
• Handle confidential information and maintain filing systems.
• Manage ad-hoc projects from initiation to completion.

Skills

Communication skills

Calendar management

Travel arrangements

Confidential information handling

Education

Diploma or Private Secretarial Certificate

Job description

The Company

A multi-national company in the technology industry is currently seeking an Executive Assistant to join their dynamic team.

The Role

The position entails delivering extensive secretarial and administrative support to the CEO, which includes managing his calendars and emails. The ideal candidate has a solid background in organizing complex travel schedules and processing visa applications, ensuring strict compliance with the company’s policies on travel and expenses. This involves planning travel itineraries, securing necessary approvals, and coordinating travel arrangements, as well as timely submission of expense reports.

The role also requires significant involvement in arranging logistics for both internal and external meetings. Handling and safeguarding confidential information is a critical aspect of the job, alongside establishing and keeping an efficient filing system. The candidate is also expected to take charge of and seamlessly manage ad-hoc projects, overseeing every phase from initiation to completion.

Your Profile

You should possess a Diploma or Private Secretarial Certificate with at least 7 years of relevant experience in an Executive Assistant / Personal Assistant role. You should demonstrate good communication skills and have prior experience supporting senior management in calendar management, travel arrangements, meeting coordination, and handling confidential information with discretion.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13348587, by clicking the apply button. Please note that only short-listed candidates will be contacted.

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