Document Controller

IDA PMC Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction management firm in Singapore is looking for a Document Controller to manage project documentation for compliance and traceability. Responsibilities include document control and management, establishing document control systems, and coordinating submissions among clients, contractors, and authorities. The ideal candidate has 2-5 years of experience in a similar role and a relevant diploma or degree. Familiarity with document control software like Aconex or Procore is required.

Qualifications

• Minimum 2–5 years of experience as a Document Controller in construction/PMC environment.
• Familiar with document control systems such as Aconex, ACC, Procore, or similar.

Responsibilities

• Manage, control, and maintain all project documentation.
• Establish and maintain the Project Document Control System.
• Register, track, distribute, and archive all project documents.
• Ensure all documents are properly numbered, version-controlled, and issued.
• Coordinate document submissions between various stakeholders.

Skills

Organizational skills

Attention to detail

Communication skills

Coordination skills

Familiarity with document control systems

Education

Diploma or Degree in Construction Management, Engineering, Architecture

Tools

Aconex

ACC

Procore

SharePoint

Job description

The Document Controller is responsible for managing, controlling, and maintaining all project documentation to ensure accuracy, traceability, and compliance with contractual, quality, and regulatory requirements for PMC-managed projects.

Key Responsibilities

• Document Control & Management
• Establish and maintain the Project Document Control System in accordance with PMC procedures.
• Register, track, distribute, and archive all incoming and outgoing project documents (e.g. drawings, specifications, submissions, correspondence).
• Ensure all documents are properly numbered, version-controlled, approved, and issued to the correct stakeholders.
• Maintain master document registers and ensure records are up to date.
• Coordination & Communication
• Coordinate document submissions between Client, Consultants, Contractors, and Authorities.
• Monitor document review cycles and follow up on overdue submissions and responses.
• Maintain records for audits, claims, and project close-out documentation.
• Assist in preparation of handover documents, O&M manuals, and as-built records.

Job Requirements

• Diploma or Degree in Construction Management, Engineering, Architecture, or related field.
• Minimum 2–5 years of experience as a Document Controller in construction / PMC environment.
• Familiar with document control systems (e.g. Aconex, ACC, Procore, SharePoint, or similar).
• Strong organizational skills, attention to detail, and document traceability.
• Good communication and coordination skills.