Document Controller

JCVL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading document management company in Singapore is looking for a skilled documentation controller. The role involves managing project records, facilitating document reviews, and maintaining organized documentation throughout the project lifecycle. Candidates should have at least 5 years of experience in document management and a minimum O levels certificate. Proficiency in MS Office and familiarity with ISO 9001 standards are preferred. Working hours are Monday to Friday from 8:30 AM to 6 PM.

Qualifications

• At least 5 years of relevant working experience in registry and document management.
• Good document control skills; knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office and adept at spreadsheets and file management systems.

Responsibilities

• Control incoming and outgoing project records according to established procedures.
• Facilitate timely document review, approval, and documentation.
• Track all document correspondences and transactions.

Skills

Document control skills

Knowledge of ISO 9001 standards

MS Office proficiency

File management systems

Project Information Management experience

Electronic Document Management Systems (EDMS)

Education

Minimum O levels certificate or equivalent

Job description

Job Description & Requirements

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system
• Provide support for change control and document control processes for the project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Criteria

• Minimum O levels certificate or equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)
• Working hours: Monday - Friday, 8:30am - 6pm