DC Administrator Executive (ID: 690912)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management firm in Singapore is looking for a proactive individual to manage vendor negotiations and equipment preventive maintenance. The ideal candidate should hold a Diploma/Degree in Engineering or Facilities Management, possess strong negotiation and vendor management skills, and be well-versed in MS Office and ERP systems. Responsibilities include preparing vendor proposals, conducting safety inductions, and maintaining maintenance contracts, ensuring compliance and operational efficiency. This role offers a dynamic environment with significant impact on operational success.

Qualifications

• Diploma/Degree in Engineering, Facilities Management, or related field.
• Strong negotiation and vendor management skills.
• Excellent organizational and planning abilities.
• Familiarity with preventive maintenance processes and safety compliance.
• Proficient in MS Office and ERP systems.

Responsibilities

• Request quotations and negotiate with vendors for maintenance contracts.
• Prepare vendor proposal comparisons and recommendations.
• Raise purchase requisitions and track cost savings.
• Draft and maintain equipment maintenance contracts.
• Collaborate with teams to ensure compliance in maintenance execution.
• Conduct Safety Induction Courses for stakeholders.
• Prepare reactive work orders and necessary documentation.
• Maintain preventive maintenance work orders.
• Plan and execute administrative tasks related to vendor performance.
• Maintain and communicate the Annual Equipment Preventive Maintenance Plan.

Skills

Negotiation skills

Vendor management

Organizational skills

Planning abilities

Preventive maintenance processes

Safety compliance

MS Office proficiency

ERP systems proficiency

Education

Diploma/Degree in Engineering

Diploma/Degree in Facilities Management

Job description

Responsibilities

• Request quotations and negotiate with vendors for equipment preventive maintenance contracts (new and renewal).
• Prepare vendor proposal comparisons and submit recommendations to management.
• Raise purchase requisitions and track cost savings against the annual budget.
• Draft and maintain Equipment Preventive Maintenance Contracts and schedules.
• Collaborate with internal teams and vendors to ensure maintenance is executed as planned and in compliance with procedures.
• Conduct Safety Induction Courses for customers, contractors, and workers prior to commencement of work (including additions, alterations, and installations).
• Prepare reactive work orders for site works and ensure all necessary documentation is complete.
• Maintain preventive maintenance work orders and ensure documents are available before scheduled services.
• Plan and execute administrative tasks such as Annual Vendor Performance Reviews, Annual Spare Parts Verification, and Quarterly Strategic Pass Holder reviews.
• Accurately prepare and maintain the Annual Equipment Preventive Maintenance Plan and communicate revisions to stakeholders.

Qualifications

• Diploma/Degree in Engineering, Facilities Management, or related field.
• Strong negotiation and vendor management skills.
• Excellent organizational and planning abilities.
• Familiarity with preventive maintenance processes and safety compliance.
• Proficient in MS Office and ERP systems.