Corporate Secretarial Executive

AEI LEGAL LLC; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable law firm in Singapore is looking for a Corporate Secretarial Executive to manage a portfolio of corporate secretarial matters and ensure compliance with statutory requirements. The ideal candidate has at least 5 years of experience in a similar role, possesses a strong command of English, and is organised and meticulous. The firm offers competitive salaries, benefits, and flexible working arrangements, aiming to support personal growth within a friendly and professional team.

Benefits

Market competitive salary

Birthday leave

Annual discretionary bonus

Yearly training allowance

Medical and dental benefits

Qualifications

• Minimum 5 years of experience in corporate secretarial work in a law firm or similar.
• Good understanding of statutory requirements in the Companies' Act.
• Proficiency in written and spoken English.
• Ability to manage both internal and external stakeholders.
• Meticulous, organised, and deadline-oriented.

Responsibilities

• Manage a portfolio of corporate secretarial matters for Singapore companies.
• Prepare and file statutory documents for corporate actions.
• Liaise with internal and external parties as required.
• Oversee KYC and CDD checks for compliance.
• Maintain statutory registers and corporate records.

Skills

Microsoft Office

Corporate Governance

Due Diligence

Ability To Work Independently

Corporate Actions

Mentorship

MS Word

Corporate Law

AML

Team Player

Professional Services

Tools

CAS360

Job description

About the role

AEI Legal is seeking an experienced Corporate Secretarial Executive to play a key role in supporting our deals and clients by providing exceptional corporate secretarial support. If you are someone who takes pride in being meticulous, organised and wants to be part of and grow with a tight knit and accomplished team, you could be a good fit for the role. This job description is for an individual contributor. However, if you are looking for developmental opportunities to eventually lead a small team of junior corporate secretaries, we would be open to charting this course with you.

About us

AEI Legal is a well‑established award‑winning specialist corporate law firm, ranked by the IFLR 1000, the Legal 500, and Asialaw. We focus on mergers and acquisitions, private equity and venture capital, equity capital markets, and technology law. Our offices are located in the CBD, and we offer flexible working arrangements. Our team is friendly, high‑performing and professional. We offer mentorship, market competitive salaries, and a positive work environment that encourages personal growth and learning.

Key Responsibilities

• Manage a portfolio of corporate secretarial matters for Singapore companies.
• Prepare and file a range of statutory documents for corporate actions in a timely manner.
• Oversee KYC and CDD checks to ensure compliance with AML and financial regulations.
• Maintain up‑to‑date statutory registers and corporate records.
• Liaise with internal and external parties as required.

Requirements

• Minimum 5 years of experience in corporate secretarial work in a law firm (candidates from professional services firms or MNCs will also be considered).
• Good working understanding of statutory requirements in the Companies’ Act and other applicable laws and governance frameworks.
• Good command of written and spoken English.
• Ability to work independently and manage both internal and external stakeholders.
• Be proactive and a team player.
• Meticulous, organised, detailed and deadline oriented.
• Strong Microsoft Office skills (especially MS Word).
• Experience in using CAS360 or willingness to learn.

Benefits

• Market competitive salary
• Birthday leave
• Annual discretionary bonus
• Yearly training allowance
• Medical and dental benefits

Build a meaningful and rewarding career with AEI Legal

Please send your cover letter, CV, academic transcripts, testimonials, and other supporting documents to [e-mail]. Shortlisted candidates will be notified.

Skills

• Microsoft Office
• Corporate Governance
• Due Diligence
• Ability To Work Independently
• Corporate Actions
• Mentorship
• MS Word
• Corporate Law
• AML
• Team Player
• Professional Services