Contract & Project Admin Coordinator

Private Advertiser; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A dynamic construction firm in Singapore is seeking a project administrator to assist in project management, handle tenders, and manage quotations. The ideal candidate will have at least 3 years of relevant experience in project administration within the construction or property management industry and strong communication skills. This role requires independent work in a fast-paced environment with a 5-day work week.

Qualifications

• Hands-on experience in both tender preparation/submission and quotation handling.
• Minimum 3 years of relevant working experience in project administration.

Responsibilities

• Assist and support Project Manager in project management and administration.
• Prepare and manage customer quotations accurately and promptly.
• Monitor project progression and provide regular updates.

Skills

Tender preparation

Quotation handling

Communication skills

Analytical skills

Interpersonal skills

Proficient in Microsoft Office

Education

Diploma in Building, Facilities Management, Civil Engineering

Tools

Microsoft Project

AutoCAD

Job description

Job Description

• Assist and support Project Manager in project management and administration

• Prepare, coordinate, and submit tender documents, and handle tender-related clarifications

• Prepare and manage customer quotations accurately and promptly

• Monitor project progression and provide regular updates on project-related issues

• Manage all project administration documents, including processing, filing, and internal communication

• Communicate and work closely with customers, contractors, and 3rd party service providers

• Liaise with internal and external suppliers for quotations, ordering, and arranging goods delivery

• Handle customer enquiries via email/phone calls on quotations

• Provide administrative support to all departments as and when required

Job Requirements

• Hands-on experience in both tender preparation/submission and quotation handling (essential requirement)

• Diploma in Building, Facilities Management, Civil Engineering, or equivalent preferred

• Minimum 3 years of relevant working experience in project administration within the construction, design, building, or property/facility management industry

• Highly driven, independent, with strong analytical, communication, and interpersonal skills

• Proficient in Microsoft Office; knowledge of MS Project and AutoCAD is an advantage

• Able to work in a fast-paced environment

• 5-day work week

• We can only hire Singaporeans and Permanent Resident candidate.