Business Support / Administrative Executive

WAN YAN PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A company in Singapore is seeking a proactive Business Support / Administrative Executive to ensure daily operations run smoothly. The role involves handling office administration, processing invoices, and supporting the CEO's calendar. Ideal candidates should have 1-2 years of related experience and strong organizational skills. Benefits include medical assistance and annual leave.

Benefits

Medical benefits

Annual leave

Friendly work environment

Qualifications

• 1–2 years of administrative or related experience.
• Proficient in digital tools and Microsoft Office.
• Able to work independently.

Responsibilities

• Handle general office administration and document management.
• Process invoices and maintain accurate records.
• Coordinate meetings and CEO's calendar support.
• Manage customer enquiries and feedback.
• Prepare reports and meeting materials.

Skills

Strong organisational skills

Multitasking

Proficient in Microsoft Office

Good communication skills

Job description

Job Summary

We are seeking a proactive and organized Business Support / Administrative Executive to ensure smooth daily operations and provide light support to the CEO. The ideal candidate is detail-oriented, reliable, and able to work independently in a fast-paced environment.

Key Responsibilities

• Handle general office administration, filing, correspondence, and document management
• Process invoices, payments, claims, and maintain accurate records and reports
• Coordinate meetings, appointments, and schedules, including CEO calendar support
• Manage customer enquiries and feedback with proper follow-up
• Prepare reports, presentations, production schedules, and meeting materials
• Liaise with vendors, support procurement, and optimise workflows using digital tools
• Assist with internal communications and ad hoc administrative or operational tasks

Requirements

• 1–2 years of administrative or related experience
• Strong organisational and multitasking skills
• Proficient in Microsoft Office and digital tools
• Good communication skills with discretion in handling confidential matters
• Able to work independently

Benefits

• Medical benefits
• Annual leave
• Friendly and collaborative work environment