Business Office Officer Entry Level

Isvasia Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic administrative solutions company in Singapore is seeking an Office Management Officer (Entry Level) to oversee administrative operations and assist teams. The role requires a motivated individual with at least 3 years of experience in Singapore, proficiency in Microsoft Word and Excel, and strong communication and organizational skills. If you are passionate about leading teams and looking to step into a managerial position, this opportunity offers training and support for your professional growth.

Qualifications

• Minimum 3 years of working experience in Singapore.
• Good planning, organizational, and communication skills.
• Familiarity with ISO9001 documentation and personal data protection practices.

Responsibilities

• Supervise, guide, and motivate team members.
• Plan, organize, and monitor daily operations.
• Identify challenges impacting workflow and develop solutions.
• Serve as a liaison between management and staff.
• Evaluate processes for efficiency and recommend improvements.

Skills

Microsoft Word

Microsoft Excel

Planning

Organizational skills

Communication skills

Team-oriented

Job description

About the Role

We are looking for a motivated and detail-oriented Office Management Officer (Entry Level) to manage administrative operations, assist sales and service teams, and help ensure smooth coordination across departments.

The position involves managing individuals and teams, overseeing task accomplishment, and addressing problems with practical solutions.

Requires the ability to lead people, ensure timely completion of tasks, and apply analytical problem‑solving to overcome obstacles.

Key Responsibilities

• Team Management & Leadership
  • Supervise, guide, and motivate team members to achieve performance goals.
  • Delegate tasks effectively, ensuring workload balance and accountability.
  • Foster collaboration and maintain a positive work environment.
• Task Accomplishment
  • Plan, organize, and monitor daily operations to ensure timely completion of tasks.
  • Set clear objectives, track progress, and adjust priorities as needed.
  • Ensure quality standards and compliance with organizational policies.
• Problem Solving & Decision Making
  • Identify challenges and obstacles impacting workflow or outcomes.
  • Analyze issues, develop solutions, and implement corrective actions.
  • Make informed decisions under pressure to maintain efficiency.
• Communication & Coordination
  • Serve as a liaison between management and staff, ensuring clear communication.
  • Conduct regular meetings to review progress and address concerns.
  • Provide feedback and coaching to enhance team performance.
• Continuous Improvement
  • Evaluate processes and recommend improvements for efficiency.
  • Encourage innovation and adaptability within the team.
  • Support professional development and training initiatives.
  • Assist in managing daily office functions and work plans.
  • Manage & support account clerks with receivable & payable tasks.
  • Assist Sales Manager with quotations, invoicing, payment follow-up, and scheduling.
  • Monitor and ensure scheduled jobs are executed on time; coordinate procurement and shipment arrangements with vendors and suppliers.
  • Help ensure timely renewal of service contracts and support new account growth.
  • Maintain ISO9001 documentation and ensure traceability of records.
  • Ensure proper handling of personal data protection in line with company policies and regulations.

Requirements

• Minimum 3 years of working experience in Singapore (foreigners may apply).
• Proficient in Microsoft Word & Excel.
• Good planning, organizational, and communication skills.
• Familiarity with ISO9001 documentation and personal data protection practices.
• Team‑oriented and passionate about serving people.
• Professional attitude and experience in office administration.
• Language proficiency: English, Chinese, and other dialects preferred.
• Willingness to learn and grow. If you’re aiming to step into a managerial position, we’ll provide the necessary training and support to help you build the skills and confidence needed to succeed in leadership.

Location & Working Hours

Location: Tuas Ave 13 (Jurong), Singapore

Working Hours: Monday to Friday 8:00 AM – 5:30 PM; Saturday 8:00 AM – 12:00 PM (5.5‑day work week)