Billing & Admin Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A temporary staffing agency in Singapore is seeking a Billing & Admin Assistant to provide support during a maternity leave. The role is focused on ensuring continuity in billing and operational processes, managing invoices, and maintaining records. Candidates should have at least 1 year of experience in billing or administration, strong attention to detail, and proficiency in MS Office, especially Excel. This position offers the chance to work in a dynamic environment with responsibilities across various operational functions.

Qualifications

• 1 year of experience in billing, administration, or operations support.
• Basic understanding of billing and invoicing processes.
• Ability to work independently and adapt quickly in a temporary role.

Responsibilities

• Prepare, review, and process invoices accurately.
• Maintain billing records and reconciliation reports.
• Coordinate with teams on payments and discrepancies.
• Assist in scheduling and monitoring operational timelines.

Skills

Attention to detail

Organization

Communication

Time management

MS Office proficiency

Education

O Levels or Diploma in Business Administration or Accounting

Job description

Overview

The Billing & Admin Assistant (Maternity Cover) will provide temporary support to ensure continuity of billing, administrative, and operational processes during a 6-month maternity leave period. The role focuses on accurate billing, documentation, record-keeping, and coordination to support smooth day-to-day operations.

Responsibilities

• Prepare, review, and process invoices accurately and within agreed timelines

• Maintain billing records, payment tracking, and reconciliation reports

• Coordinate with finance/accounts teams on payments, discrepancies, and follow-ups

• Assist in preparing operational cost summaries and billing-related reports

• Maintain and organize operational documents, contracts, and records

• Perform data entry, filing (both physical and digital), and document control

• Support daily operational activities and cross-functional coordination

• Assist in scheduling, tracking tasks, and monitoring operational timelines

• Respond to internal and external queries related to billing and operations

• Ensure billing and administrative activities comply with company policies and procedures

• Assist with audits, internal reviews, and operational reporting as required

• Maintain confidentiality of financial and operational information

Qualifications & Skills

• O Levels or equivalent, or Diploma in Business Administration, Accounting or a related field preferred

• 1 years of experience in billing, administration, or operations support

• Strong attention to detail and accuracy

• Basic understanding of billing and invoicing processes

• Proficiency in MS Office (especially Excel)

• Good organizational, communication, and time-management skills

• Ability to work independently and adapt quickly in a temporary role