Banquet Assistant Coordinater

ARC3 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading event coordination company in Singapore is seeking a Banquet Coordinator to oversee the planning and execution of various events, including weddings and conferences. The ideal candidate will manage client relationships, coordinate with internal teams, and ensure high-quality guest experiences. Strong organizational skills, experience in hospitality, and the ability to troubleshoot during events are essential. This role offers a dynamic work environment where multitasking and communication are key to success.

Qualifications

• Strong communication and organizational skills are essential.
• Experience in hospitality, event coordination, or sales support is preferred.
• Must work well under pressure and handle multiple tasks.

Responsibilities

• Plan and execute events by liaising with clients.
• Manage timelines, budgets, and staffing for events.
• Oversee setup, breakdown, and ensure guest satisfaction.

Skills

Communication skills

Interpersonal skills

Organizational skills

Ability to multitask

Problem-solving abilities

Job description

A Banquet Coordinator plans, organizes, and executes events (weddings, conferences, galas) by liaising with clients, understanding needs via Banquet Event Orders (BEOs), coordinating with internal teams (kitchen, sales, operations) and vendors, and overseeing setup/breakdown to ensure seamless, high-quality guest experiences and adherence to brand standards

Key duties include managing timelines, budgets, staffing, resolving issues, and conducting post-event evaluations for continuous improvement.

Key Responsibilities

• Client & Sales Liaison:Meet clients, understand event specifics (menu, setup, timelines), and serve as the main point of contact.
• Event Planning:Analyze Banquet Event Orders (BEOs), plan room setups, action stations, buffets, and handle special requests.
• Coordination:Work with Sales, Kitchen, and Operations teams, plus external vendors, for smooth execution.
• On‑Site Management:Supervise staff, manage event flow, troubleshoot issues, and ensure guest satisfaction during the event.
• Logistics:Oversee setup, breakdown, equipment management, and cleanliness of banquet areas.
• Administration:Prepare reports, manage budgets, and ensure compliance with health, safety, and company standards.

Essential Skills & Qualifications

• Strong communication, interpersonal, and organizational skills.
• Experience in hospitality, event coordination, or sales support.
• Ability to work under pressure, multitask, and solve problems.
• Knowledge of health, safety, and sanitation procedures.