Administrative Executive (Home Healthcare Team)

Ang Mo Kio-Thye Hua Kwan Hospital Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is looking for an administrative support staff to ensure the smooth operation of the Home Healthcare Team. Candidates must have a degree in Healthcare Management and at least 3 years of experience in a healthcare setting. Strong organizational, analytical, and communication skills are essential. Proficiency in MS Office is a must. The role includes managing inventory, handling payments, and liaising with other departments.

Qualifications

• Minimum 3 years of working experience, preferably in a healthcare setting.
• Ability to manage tight deadlines and work independently.

Responsibilities

• Maintain systematic archiving of documents.
• Track and manage HHT inventory.
• Manage payment and requisitions.
• Project and monitor annual budget.
• Liaise with other departments on administrative matters.

Skills

Analytical skills

Organizational skills

Interpersonal skills

Communication skills

Team collaboration

Proficiency in MS Office

Education

Degree in Healthcare Management or related field

Job description

Job Purpose

To perform full range of administrative functions and support head of department and the various teams (under the department) for smooth running of the Home Healthcare Team.

Responsibilities

Specific:

• Responsible for maintaining a systematic means of archiving paper and electronic documents and files.

• Track, monitor, organize and manage HHT inventory.

• Manage and ensure adequate supply of consumables according to par levels and utilization charging compliance.

• Manage payment and purchase requisition requests.

• Project, manage and monitor annual budget with Nurse Manager.

• Prepare, tabulate and submit Nurses' claims.

• Liaise with other HODs and staff on general administrative matters in relation to supervisor's area of work.

• Record, update and follow-up on staff personal data and issues.

• Handle electronic submission of statistics to relevant authorities/institutions.

General:

• Ensure clean and neat office environment.

• Report and follow-up, until resolved, any repairs or service of equipment malfunction and environmental defects.

• Handle day-to-day operations of the department.

• Participate in hospital activities and outreach programs to the community.

• Assist in service-quality related initiatives, corporate functions and projects.

• Other duties assigned by the Department.

Requirements

• Degree in Healthcare Management, or related field.

• Minimum 3 years of working experience, preferable in the healthcare setting.

• Possess strong analytical and organizational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.

• Posses good interpersonal skills.

• Good communication skills, both verbal an written.

• Able to work collaboratively in a team.

• Proficient in MS Office (Excel and PowerPoint) is a must.

• Able to work under pressure in a complex environment.