Administrative Executive (Eldercare Support Team)

City Harvest Community Services Association; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A community health service provider in Singapore is seeking an Administrative Executive to support the Director of Care Services and the Eldercare Support team. The role involves scheduling, documentation, and general administrative duties essential for the smooth operation of Active Ageing Centres. Fresh diploma graduates are welcomed, with training provided. This is an opportunity to gain valuable experience in social services while contributing to the care of seniors in the community.

Benefits

Meaningful work supporting seniors and community care

Supportive team environment with guidance

Exposure to social service operations

Qualifications

• Reliable and willing to learn with good attention to detail.
• Comfortable with basic documentation and Microsoft Office.
• Fresh graduates are welcome; admin experience is a plus.

Responsibilities

• Assist with daily admin tasks for the Director and team.
• Support calendar scheduling, appointments, and meeting arrangements.
• Help prepare reports and documents for internal and external reporting.
• Coordinate logistics meetings and stakeholder visits.

Skills

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Written English

Archiving

Social Services

Office Management

Data Entry

Compliance

Administrative Support

Team Player

Scheduling

Education

Diploma in Business Administration, Office Management, Social Services, or related fields

Job description

Roles & Responsibilities

About the Role

If you’re organised, enjoy coordinating details, and like supporting a team, this role is a good fit.

We’re looking for an Administrative Executive (Eldercare Support Team) to support the Director of Care Services and the Eldercare Support team. You’ll help with scheduling, meeting coordination, documentation and reporting, and general administrative support that keeps our Active Ageing Centres (AACs) running smoothly.

This role is suitable for fresh diploma graduates or those returning to work. Training and guidance will be provided along the way.

What You’ll Be Doing

1. Admin & Office Support

• Assist with daily admin tasks for the Director and team

• Support calendar scheduling, appointments, and meeting arrangements

• Prepare meeting materials, take minutes, and track follow-up actions

• Organise files and documentation (digital and physical)

2. Documentation & Reporting

• Help prepare reports and documents for internal and external reporting (e.g. MOH, AIC)

• Track deadlines and support timely submissions

• Ensure documents are properly recorded, accurate, and kept confidential

• Learn requirements set by government agencies related to AAC services and eldercare, and support compliance in day-to-day work (guidance provided)

3. Coordination & Support

• Coordinate logistics meetings and stakeholder visits (venue, materials, attendance, etc.)

• Support data collation and basic tracking updates when needed

• Assist with simple process improvements to make admin workflows more efficient
  

Who We’re Looking For

You don’t need to have years of experience. We’re looking for someone who is reliable, willing to learn, and has good attention to detail.

Requirements

• Diploma in Business Administration, Office Management, Social Services, or related fields

• Fresh grads are welcome (admin experience is a plus, but not required)

• Comfortable with basic documentation and using Microsoft Office (Word/Excel/PowerPoint)
  

You’ll Do Well If You Are

• Organised and able to follow through on tasks

• Clear and professional in communication

• Good with details and able to keep things confidential

• Comfortable working with different people and coordinating across teams

• Willing to learn systems and reporting requirements
  (Familiarity with systems like IRMS / BRIGHT / ILTC is a bonus. Training can be provided.)
  

Why Join Us?

• Meaningful work supporting seniors and community care
• Supportive team environment with guidance and learning opportunities
• Exposure to social service operations and stakeholder coordination
• Opportunity to build strong administrative and coordination skills

Tell employers what skills you have

• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Written English
• Archiving
• Social Services
• Office Management
• Administration
• Data Entry
• Compliance
• Administrative Support
• Team Player
• Scheduling