Administrative Assistant

Guthrie Engineering (S) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction engineering firm in Singapore is looking for a project coordinator to manage administrative tasks. Responsibilities include coordinating project documentation, preparing progress claims, and liaising with subcontractors and suppliers. Candidates should have at least a GCE 'N' level or equivalent, ideally with experience in the construction industry. Strong interpersonal and organizational skills are essential, along with proficiency in Microsoft Word and Excel. This role demands the ability to work independently and as part of a team.

Qualifications

• Min GCE 'N' level or an equivalent qualification.
• Prior exposure in construction industry is preferred.
• Ability to work independently under pressure.
• Good interpersonal skills for effective communication.
• IT savvy and proficient in Microsoft Office.

Responsibilities

• Manage project administrative work including purchase orders.
• Update submission documents and liaise with stakeholders.
• Prepare and submit monthly project claims.
• Monitor monthly accident statistics.
• Assist in material sourcing and supplier quotations.
• Support communication between departments.
• Handle ad-hoc duties as required.

Skills

Interpersonal skills

Teamwork

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Ability to work independently

Organizational skills

Multitasking

Education

GCE 'N' level or equivalent

Job description

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• IT savvy & well‑versed in Microsoft Word & Excel.
• Organized, detail‑oriented, multitask, priorities and meet the deadlines as needed.