ADMINISTRATIVE ASSISTANT

ADF CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based construction firm is seeking an Administrative Assistant to manage visitors, handle correspondence, and maintain office systems. The ideal candidate has a diploma in Business Administration or a related field, along with 1-2 years of experience in administrative roles. Proficiency in MS Office and strong communication skills are essential. This position involves coordinating projects and ensuring compliance with policies, making it vital for smooth office operations.

Qualifications

• 1-2 years of admin experience.
• Ability to work independently and as part of a team.

Responsibilities

• Greeting visitors, managing mail, and maintaining filing systems.
• Handling phones/emails and drafting memos, reports, and presentations.
• Assisting colleagues and ensuring efficient operations.
• Preparing and processing POs, ensuring accuracy and compliance.
• Handling general admin tasks and data entry.

Skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Good communication skills

Interpersonal skills

Education

Diploma or degree in Business Administration or related field

Job description

Key Responsibilities

• Greeting visitors, managing mail, ordering supplies, and maintaining filing systems.
• Handling phones/emails, drafting memos, reports, and presentations.
• Assisting colleagues, coordinating projects, and ensuring efficient operations.
• Prepare, issue, and process POs, ensuring accuracy and compliance with policiesCommunicate with vendors for quotes, order details, pricing, delivery schedules, and resolve discrepancies (delays, damages, incorrect items).
• Handle general admin tasks, data entry, and document management.

Requirements

• Diploma or degree in Business Administration or related field
• 1-2 years of admin experience
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Good communication and interpersonal skills
• Ability to work independently and as part of a team