Administrative and Operations Executive

Angra Wine & Spirit Importers Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A growing company in Singapore is seeking a detail-oriented and proactive Administrative and Operations Executive to support daily operations. The ideal candidate should possess strong organizational and communication skills, with proficiency in MS Word, Excel, and PowerPoint. Responsibilities include order and document management, logistics coordination, and providing reception duties. Attractive benefits include a competitive salary, annual leave, and career development opportunities.

Benefits

Competitive salary

Annual Wage Supplement (AWS)

Performance-based bonus

Insurance Coverage

14 days annual leave

Career growth opportunities

Qualifications

• Must be detail-oriented with strong organizational skills.
• Good communication skills, both written and verbal.
• Able to work well in a team and independently.

Responsibilities

• Consolidate and acknowledge receipt of customer orders.
• Organize and file all documents systematically for quick retrieval.
• Coordinate delivery schedules to ensure timely shipments.
• Assist the Storekeeper with periodic stock counts.
• Answer phone calls and greet visitors professionally.
• Monitor and maintain office supplies to avoid shortages.
• Assist in updating the product portfolio.

Skills

Detail-oriented

Strong organizational skills

Good communication skills

Proficient in MS Word

Proficient in Excel

Proficient in PowerPoint

Job description

Salary Range

$3,000 - $4,000 per month (subject to qualification and experience)

Job Summary

We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.

Key Responsibilities

• Order Management
  • Consolidate and acknowledge receipt of customer orders.
  • Prepare and issue invoices, delivery orders, and consignment notes for each order.
• Document Management
  • Organize and file all documents systematically for quick and easy retrieval.
  • Ensure proper documentation of all orders, deliveries, and transactions.
• Logistics Coordination
  • Coordinate delivery schedules with drivers and customers to ensure timely shipments.
  • Verify stock availability and inspect items before they are loaded onto delivery vehicles.
• Inventory Support
  • Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.
  • Manage and issue stock transfers as required, ensuring proper tracking and documentation.
• Communication
  • Answer phone calls and greet visitors in a professional manner.
  • Respond promptly to customer inquiries via email and SMS.
  • Provide clear and efficient communication with customers, suppliers, and team members.
• Reception Duties
  • Act as the first point of contact for visitors, providing a welcoming and professional reception experience.
  • Direct visitors to the appropriate person or department as needed.
• Office Supplies Management
  • Monitor and maintain the department’s office supplies to ensure availability and avoid shortages.
  • Place orders for new supplies as needed and keep track of inventory.
• Marketing Assistance
  • Assist in updating the product portfolio, ensuring accurate and up-to-date information.
  • Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.

Requirements

• Detail-oriented with strong organizational skills.
• Good communication skills, both written and verbal.
• Proficient in MS Word, Excel, and PowerPoint.
• Able to work well in a team and independently.
• This role is open to Singaporean citizens and Permanent Residents only.

Benefits

• Competitive salary with negotiable package (up to $4,000)
• Annual Wage Supplement (AWS)
• Performance-based bonus
• Insurance Coverage
• 14 days annual leave
• Career growth opportunities

Why You Should Join Us

• Competitive salary and benefits.
• Opportunities for career development within a growing company.