Administration Manager

AEPACS RESOURCES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A resource management firm in Singapore seeks an Administration Manager to support its Engineering team. The ideal candidate will handle administrative tasks and accounting functions, including using AutoCount. Responsibilities include managing project-related documentation, expenses, payroll, and supplier communications. Strong communication and organizational skills are essential alongside at least two years of experience in a related field. The role requires flexibility for overtime and weekend work.

Qualifications

• At least 2 years of working experience in a related field is required.
• Experience in full set account responsibilities using AutoCount system.

Responsibilities

• Prepare and submit monthly CPF contribution and employee salary vouchers.
• Liaise with relevant auditors and manage correspondence for the construction team.
• Maintain accurate records of project expenses, invoices, and receipts.

Skills

Communication skills

Attention to detail

Leadership skills

Organizational skills

Critical thinking

Multi-tasking

Education

Higher education in any field

Tools

AutoCount

MS Office (Word, Excel, PowerPoint)

Job description

We are seeking an Administration Manager to support to our Engineering team. This role requires proficiency in both administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description

• Prepare and submit monthly CPF contribution, employee salary voucher.
• Sometime need liaise with relevant Auditor.
• Able to read carpentry interpret sketches, and blueprints to build for calculation materials order.
• Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
• Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
• Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
• Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
• Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
• Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
• Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
• Provide general administrative support to the construction team, including data entry, filing, and photocopying.
• Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
• Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.
• Able to work overtime, public holiday or weekend if required.

Working Location: BOON LAY

Requirement

• At least 2 Year(s) of working experience and have experience in the related field is required for this position.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set account responsibilities.
• Proficient in MS Office Word, Excel and Power point.
• Candidate must possess at least higher Education or higher in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multi task and work independent and pressure environment.
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.
• Able to work on weekends and PH, and rotation shift(24-hour).