Admin Executive

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading event management company in Singapore is seeking an experienced professional to manage virtual and physical meetings and international conferences. Responsibilities include coordinating events, managing registrations, liaising with vendors, and ensuring smooth execution. Ideal candidates should have a Diploma in Event Management or a related field, with a minimum of 3 years of relevant experience and strong organizational skills. Competitive compensation is offered along with potential for extended duration.

Qualifications

• Minimum 3 years of experience in event management or a similar role.
• Strong organizational, multitasking, and project management skills.
• Excellent communication skills and client relationship management abilities.

Responsibilities

• Support events such as virtual and physical meetings and international conferences.
• Assist in event-related administrative tasks, including drafting registration and survey forms.
• Ensure smooth operation from setup to teardown of events.

Skills

Organizational skills

Multitasking

Project management

Communication skills

Client relationship management

Education

Diploma in Event Management, Hospitality, Business, or related field

Tools

Event management software

Web portal management tools

Job description

Overview

Duration: 1 year (extendable). Working Location: Kent Ridge. Working hours: 08.30am – 6.00pm Monday to Friday.

Responsibilities

• Support events such as virtual and physical meetings and international conferences, working with staff to ensure all events meet requirements.
• Assist in event-related administrative tasks, including drafting and creating registration and survey forms.
• Set up and manage virtual meeting platforms.
• Ensure availability of items in the event inventory list.
• Maintain the Experts List database to keep it accurate and current.
• Act as the point of contact for attendees, circulate event details and program, and answer attendee enquiries.
• Manage event registration and registration lists.
• Source and liaise with vendors, including venues, caterers, event organisers, decorators, transport vendors, gift suppliers, printers and staffing.
• Arrange transport, flight booking, accommodation and catering.
• Process necessary payments to ensure timely delivery of goods and services.
• Manage on-site execution of physical, virtual and hybrid meetings and events; ensure smooth operation from setup to teardown.
• Address any issues that arise during the event in a timely manner.
• Some travel will be required for on-site event support.
• Coordinate post-event activities, such as evaluations and feedback collection.
• Process reimbursements to event trainers/speakers.
• Ensure that all up-to-date files and training materials are saved to the shared drive and archiving of outdated documents/emails according to the needs of the organization.

Qualifications

• Diploma in Event Management, Hospitality, Business, or a related field.
• Minimum 3 years of experience in event management or a similar role.
• Strong organizational, multitasking, and project management skills.
• Excellent communication skills and client relationship management abilities.
• Proficiency in event management software and web portal management tools would be an advantage.