Admin Executive

S C T AUTO SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An automotive service provider in Singapore is seeking an administrative support professional. This role involves managing daily office tasks, providing financial reporting support, and assisting customer operations. Candidates should have experience in the automotive, retail, or service industries, proficient skills in Microsoft Office, and strong communication abilities. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a dynamic environment.

Qualifications

• Prior experience in automotive, retail, or service industries is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Able to work independently and as part of a team.

Responsibilities

• Handle day-to-day administrative tasks including filing and record keeping.
• Assist in the preparation of invoices and payment vouchers.
• Provide administrative support to workshop, sales, and management teams.
• Ensure compliance with company policies and regulations.
• Safeguard confidential information and support business operations.

Skills

Organisational skills

Attention to detail

Strong communication

Interpersonal skills

Ability to multitask

Tools

Microsoft Office

ERP/CRM systems

Job description

Key Responsibilities

1. Office Administration
   Handle day-to-day administrative tasks including filing, data entry, document preparation, and record keeping.
   Manage incoming calls, emails, correspondence, and distribute them appropriately.
   Maintain office supplies, equipment, and ensure smooth operation of administrative functions.
2. Finance & Reporting Support
   Assist in preparation of invoices, payment vouchers, and expense claims.
   Work with the accounts department to ensure timely submission of financial documents.
   Maintain proper filing of financial records and administrative reports.
3. Customer & Operations Support
   Provide administrative support to workshop, sales, and management teams.
   Handle walk-in and phone enquiries in a professional manner.
   Assist in scheduling meetings, appointments, and coordination of company events.
4. Compliance & Company Interest
   Ensure compliance with company policies and statutory regulations.
   Safeguard confidential information and act in the best interest of the Company at all times.
   Perform any other duties as assigned by management to support business operations.

Requirements

• Prior experience in automotive, retail, or service industries is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with ERP/CRM systems.
• Good organisational skills, attention to detail, and ability to multitask.
• Strong communication and interpersonal skills with a positive work attitude.
• Able to work independently and as part of a team.