Admin & Account Assistant

TRANS ENGINEERING PTE LTD ..; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A transport solutions firm in Singapore seeks an Administrative Role: Operations Support. This position involves managing data input, coordinating with ground staff, and assisting the Accounts Department with invoices. The ideal candidate should have at least an O Level qualification and preferably 2 years of experience. Proficiency in Microsoft Excel and Word is necessary. Candidates should be team players with strong communication and problem-solving skills and the ability to perform under pressure.

Qualifications

• O Level qualification or higher is required.
• Preferably 2 years of working experience in operations or support roles.
• Basic skills in Microsoft Office, particularly Excel and Word.

Responsibilities

• Manage daily verification and data input into DO software.
• Coordinate with ground staff for smooth operations.
• Assist Accounts Department with invoice preparation.

Skills

Team player

Good communication skills

Problem-solving skills

Education

O Level or above

Tools

Microsoft Excel

Microsoft Word

Job description

Administrative Role: Operations Support

Responsibilities

• Manage daily verification and data input into DO software
• Monitor WhatsApp photo updates to ensure tasks are completed and recorded in DO software
• Coordinate with ground staff for smooth operations
• Escalate complex issues to support team and follow up via WhatsApp
• Monitor Road Tax prerequisites and renew online
• Coordinate vehicle inspections with customers (Rental)
• Process VPC and insurance applications
• Update fleet records (Rental/Road Tax) and inspection records in Excel
• File vehicle quotations, customer orders, and inspection certificates (Owned)
• Notify customers of vehicle return via WhatsApp
• Issue work order books and papers for repairs/tyres (JIC/STA)
• Assist Accounts Department with invoice preparation
• Perform other tasks as assigned

Requirements

• O Level or above
• Preferably with 2 years of working experience
• Basic MS Office (Excel, Word) skills
• Team player with good communication and problem-solving skills
\>Able to work effectively in high-pressure environments