Admin Assistant (Service Department)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking an Admin Assistant for their Service Department. The successful candidate will provide comprehensive administrative support, manage orders, and contribute to team productivity. Responsibilities include compiling reports, assisting in tender documentation, and coordinating with various departments to fulfill customer orders. Ideal applicants should possess strong multitasking abilities and proficiency in Microsoft Office tools, ensuring detailed attention to the tasks at hand. This role offers a salary range of $2500 - $3000, working 5 days a week, Monday to Friday.

Responsibilities

• Provide administrative support to the service team, including typing letters, faxes, and emails.
• Assist in compiling reports for the department head.
• Help in tender documentation and ensure timely submission.
• Manage customer orders.
• Generate purchase orders and track incoming shipments.
• Coordinate with internal colleagues for order placements and deliveries.
• Maintain filing systems for sales records and prepare reports.

Skills

Microsoft Office

Customer Service

Attention to Detail

Data Entry

Ability to Multitask

Administrative Support

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Administrative Work

Laboratory

Asset Management

Pressure

Waste Management

Learning Management

Human Resources

Accounting

Able To Work Independently

Job description

Roles & Responsibilities

Admin Assistant (Service Dept)

Working days & hours : 5days, Mon – Fri, 9am - 5:45pm

Location : Henderson Rd (159552)

Salary : $2500 - $3000

Job scope

• Provide administrative support to the service team which include typing of letters, faxes, e-mails, filing and handling enquires both through phone and email.
• Assist in compiling reports for department head.
• Assist in tender documentation and ensure timely submission as required.
• Provide customers’ order management.
• Assist in generating purchase orders, tracking and follow-up on incoming shipments to ensure orders are shipped and necessary documentation arrived on time for clearance.
• Coordinate with internal colleagues from the Sales, Service, and Logistics team to ensure correct and timely orders are placed and delivered to customers as per contract or quotation.
• Maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.

Required Skills

• Outlook
• Ability to Multitask
• Microsoft PowerPoint
• Asset Management
• Microsoft Office
• Microsoft Excel
• Administrative Work
• Administration
• Data Entry
• Accounting
• Attention to Detail
• Pressure
• Waste Management
• Administrative Support
• Human Resources
• Microsoft Word
• Learning Management
• Customer Service
• Laboratory
• Able To Work Independently