Admin Assistant (HR)

BRC ASIA LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading regional company in Singapore is seeking a responsible individual to manage attendance records, administer leave applications, and ensure compliance with company policies. The ideal candidate will possess at least a GCE N level or an office skills certificate, have strong organizational skills, and be able to work independently. The role includes a variety of administrative tasks such as coordinating medical claims, organizing personnel files, and communicating with telco providers.

Qualifications

• Min GCE N levels or office skills certificate.
• Pleasant personality with a can-do attitude.
• Discreet, meticulous, and responsible.

Responsibilities

• In charge of fingerprint registration for employees.
• Monitor and maintain staff attendance records.
• Administer staff leave applications and verify reports.
• Prepare Letters of Guarantees and follow up on claims.
• Liaise with telco providers on corporate phone matters.

Skills

Good organizational skills

Planning skills

Communication skills

Ability to work independently

Education

Min GCE N levels or office skills certificate

Job description

Responsibilities:

• In charge of fingerprint registration for all employees, including sub-con workers
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy and compliance
• Administer staff leave application in EPE and Easytime
• Extract and verify sub-con workers' attendance reports
• Prepare Letters of Guarantees (LOG) and follow up on employees' medical claims
• Arrange and coordinate annual noise monitoring examinations
• Maintain and update foreign workers'records including passport details in p-files, Sage and the master namelist
• Raise requisition orders and manage purchase of stationery, gifts/hampers/wreath
• Liaise with telco providers on matters relating to corporate phone lines
• Organize and maintain production personnel files
• Any other ad hoc duties as assigned

Requirements:

• Min GCE N levels or office skills certificate
• Able to work independently and prioritise daily work tasks
• Pleasant personality, responsible and a can-do attitude
• Good organisational, planning and communication skills
• Discreet and meticulous