Admin Assistant

ST ENGINEERING MOBILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading engineering services company in Singapore is seeking an Administrative Support personnel. You will be responsible for compiling billing documents, liaising with suppliers, submitting reports, and coordinating with vendors. The ideal candidate should have at least 1 year of experience in office coordination and be proficient in Microsoft Office applications. Strong organizational and communication skills are essential for this role.

Qualifications

• Minimum 1 year experience in administrative support or office coordination.
• Strong proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Compile billing documents for invoicing.
• Liaise with procurement & suppliers for job documents.
• Submit weekly or monthly reports as requested.
• Coordinate with vendor for facilities maintenance.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Attention to detail

Tools

Microsoft Office

Job description

Job Description

• Compile billing document submit for invoicing
• Liaise with procurement & supplier for job document (DN, PO)
• Compile & scan related Job document to system for future reference
• Liaise with procurement to request quotation from supplier (Raise PR), Perform Good Receive (GRN), Return of Material (ROM)
• Create Notification, update RFQ, PO received in system
• Coordinate with vendor for department facilities maintenance
• Submit weekly or monthly report as per request
• Preparing job descriptions and work schedules
• Working closing with SA & Workshop on parts ordering and all necessary documents
• To support all operations administration requirement and any other adhoc assignment

Requirements

• Minimally 1 years’ experience in administrative support or office coordination
• Experience in Microsoft office applications
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Attention to detail and accuracy