Accounts Payable – Executive

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading finance company in Singapore is seeking an experienced Accounts Payable Executive. The role involves scheduling vendor payments, performing 3-way matching of invoices, and ensuring accurate records in Microsoft Dynamics. Candidates should have a diploma in accounting or finance and at least 3–5 years of relevant experience, preferably in retail or F&B. The position demands strong organizational skills and a proactive approach to improving payment processes.

Qualifications

• Minimum 3–5 years of Accounts Payable experience, preferably in the retail/F&B sector.
• Proficient in ERP/accounting systems and MS Excel.
• Able to work independently in a fast-paced environment.

Responsibilities

• Schedule and execute vendor payments.
• Perform 3-way matching for outlet-related purchases.
• Ensure accurate invoice records in the accounting system.
• Prepare and process timely payment runs.
• Perform monthly bank reconciliations.

Skills

Organizational skills

Attention to detail

Problem-solving ability

Effective communication skills

Education

Diploma/Degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics 365 Business Central

MS Excel

Job description

About the role

We are seeking a detail-oriented and proactive Accounts Payable Executive to join our Finance team. This role plays a critical part in ensuring timely and accurate vendor payments, proper invoice matching, and reconciliation of AP-related bank transactions. The ideal candidate should have strong organizational skills, hands-on experience in AP operations, and a continuous improvement mindset to enhance efficiency and accuracy in payment processes.

Responsibilities

• Schedule and execute vendor payments in accordance with company policies, credit terms, and cash flow planning.
• Perform 3-way matching (Purchase Order, Goods Receipt, and Invoice) for outlet-related purchases; investigate discrepancies and coordinate with procurement, outlet managers, and vendors for resolution.
• Ensure invoices are accurately recorded in Microsoft Dynamics 365 Business Central, with correct coding and compliance to company policies.
• Prepare and process payment runs (GIRO, telegraphic transfers etc.), ensuring approvals are obtained and payments are released on time.
• Perform monthly bank reconciliations, ensuring all AP-related transactions (payments, charges, vendor refunds) are accurately captured and differences are resolved promptly.
• Assist in month-end and year-end closing, including accruals, AP adjustments, and preparation of supporting schedules.
• Support internal and external audits by preparing AP schedules, reconciliations, and relevant documentation.
• Identify opportunities to automate routine AP tasks, streamline approval workflows, and enhance reporting efficiency.

What we\'re looking for

• Diploma/Degree in Accounting, Finance, or related field.
• Minimum 3–5 years of Accounts Payable experience, preferably in the retail/F&B sector.
• Proficient in MS Excel and experienced with ERP/accounting systems (Microsoft Dynamics 365 Business Central preferred).
• Strong attention to detail, problem-solving ability, and effective communication skills for vendor and internal coordination.
• Able to work independently and manage multiple deadlines in a fast-paced environment.