Accounts Assistant

ITS TOOLS SYSTEM INDUSTRIES PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A financial services firm located in Singapore is seeking an Accounts Receivable Specialist to manage day-to-day operations. Key responsibilities include processing invoices, ensuring accuracy, and coordinating with internal departments. The ideal candidate will support compliance with Singapore GST requirements and oversee the accounts payable team. Strong attention to detail and experience in financial operations are essential for this role.

Responsibilities

• Perform daily invoice processing and billing activities.
• Attend to customers’ invoicing-related enquiries.
• Ensure all invoicing documents are complete and accurate.
• Maintain and update customer and billing records.
• Coordinate closely with internal departments for timely invoices.
• Assist in follow-up on outstanding receivables.
• Support compliance with Singapore GST requirements.
• Supervise and guide the AP team and ensure compliance.

Job description

JOB SUMMARY

Responsible for supporting day-to-day Accounts Receivable operations, including invoice processing, billing coordination, documentation tracking, and follow-ups.

Job Responsibilities

• Perform daily invoice processing and billing activities in accordance with established procedures and internal controls.
• Attend to customers’ invoicing-related enquiries and follow up to ensure timely clarification and resolution.
• Ensure all invoicing documents are complete, accurate, and properly supported before submission for review or approval.
• Maintain and update customer, billing, and collection records accurately in the Autocount system.
• Coordinate closely with internal departments (Sales, Operations, Finance) to facilitate timely issuance of invoices.
• Assist with follow-up on outstanding receivables and support collection activities, including SOA preparation and reminders.
• Support invoicing related to project-based and contract-based transactions under guidance.
• Assist in the preparation of Accounts Receivable information for month-end closing and reporting.
• Support compliance with Singapore GST requirements in AR transactions, escalating any exceptions or uncertainties.
• Perform other ad-hoc Accounts Receivable duties as assigned by the superior.
• Ensure completeness, timeliness & accuracy of the recording of revenue for all fraternities.
• Manage the full spectrum of accounts payable operations.
• Supervise and guide the AP team to ensure compliance with accounting policies and standard operating procedures.
• Ensure all purchase documents are complete, properly approved, and accurately recorded in the accounting system on a timely basis.
• Ensure month-end and year-end closing activities are completed within stipulated deadlines.