Accounts Admin Assistant

HAWK MARINE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A marine company in Singapore seeks an individual to assist with accounting tasks and provide administrative support. Responsibilities include processing invoices, maintaining financial records, and preparing reports. Candidates should hold a diploma in Accounting or Business Administration with at least 2 years of relevant experience. Proficiency in Microsoft Office and a proactive attitude are essential. This role offers opportunities to work independently and as part of a team.

Qualifications

• 2 years' work experience in accounting or administrative roles.
• Basic knowledge of accounting principles and financial regulations.
• Proven experience in accounting, finance, or administrative roles.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Assist in processing invoices and managing accounts payable and receivable.
• Prepare and reconcile financial statements.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Perform general administrative tasks.
• Schedule meetings and coordinate office calendars.

Skills

MYOB

Accounts Payable

Microsoft Office

Microsoft Excel

Ability To Work Independently

Travel Arrangements

Administration

Payroll

Data Entry

Accounting

Financial Statements

Office Software

Administrative Support

Audit

Education

Diploma in Accounting, Business Administration, Hire Nitec, Nitec or N' level Cert

Job description

Roles & Responsibilities

This role involves assisting with a variety of tasks such as handling accounts payable/receivable, maintaining financial records, preparing reports, and providing administrative support to the office.

1. Accounts Responsibilities:
   • Assist in processing invoices and managing accounts payable and receivable.
   • Prepare and reconcile financial statements, including bank reconciliations.
   • Assist in preparing monthly, quarterly, and annual financial reports.
   • Maintain accurate financial records and filing systems.
   • Ensure timely payment of bills and assist with payroll processing.
   • Support the accounting team in managing budgets and forecasts.
   • Help with audit preparations, as required.
   • Enter Purchase Order in MYOB software.
2. Administrative Responsibilities:
   • Perform general administrative tasks such as filing, data entry, and maintaining office supplies.
   • Answer phone calls, direct inquiries, and handle customer or vendor communications.
   • Schedule meetings and coordinate office calendars.
   • Assist with organizing events and business travel arrangements.
   • Maintain office documentation, correspondence, and records.
   • Provide support for HR-related tasks, including employee onboarding and maintaining personnel records.

Required Qualifications

• Diploma in Accounting, Business Administration, Hire Nitec, Nitec or N' level Cert with 2 years' work experience in related field.
• Basic knowledge of accounting principles and financial regulations.
• Proven experience in accounting, finance, or administrative roles.
• Excellent written and verbal communication skills.
• A proactive attitude and ability to work independently as well as in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong time management skills and ability to work independently or as part of a team.

Tell Employers What Skills You Have

• MYOB
• Accounts Payable
• Microsoft Office
• Microsoft Excel
• Ability To Work Independently
• Travel Arrangements
• Administration
• Payroll
• Business Travel
• Data Entry
• Accounting
• Financial Statements
• Office Software
• Administrative Support
• Audit