Work Flow Manager - Creative/Design Industry

Informa Group Plc.; Riyadh; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading B2B event organizer in Saudi Arabia seeks a Work Flow Manager to oversee traffic and project management within the creative team. You will own the intake of creative briefs, allocate work among designers based on skills, and ensure project timelines are met. The ideal candidate has a strong background in traffic management and excellent communication skills. This role offers competitive benefits including medical insurance, annual leave, and a relocation package for international candidates.

Benefits

Medical Insurance for individual and family

25 days annual leave

Remote working on Sundays

1 month working anywhere each year

Residency visa including yearly dependent fees

Individual annual flight allowance for expats

Qualifications

• Proven experience in traffic management, creative operations, or project management within an agency, in-house studio, or events company.
• Excellent attention to detail and ability to create structure in fast-paced environments.
• Strong communication skills to manage multiple stakeholders effectively.

Responsibilities

• Own the intake of all creative briefs from internal stakeholders.
• Allocate work to designers based on skills and availability.
• Ensure all assets go through required approvals from Creative Leadership.

Skills

Traffic management

Project management

Organisational skills

Multitasking

Confidence in communication

Problem-solving

Collaboration

Tools

ClickUp

Monday

Asana

Notion

Job description

Work Flow Manager - Creative/Design Industry

Full-time

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene. Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape – the largest events in the world in their respective fields of tech and real estate; Black Hat MEA – a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East – the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Traffic and Workflow Management

• Own the intake of all creative briefs from internal stakeholders across all event portfolios.
• Ensure every brief is complete, clear, and aligned with the creative team’s capabilities and timelines.
• Allocate work to the correct designers, creatives, and motion team based on skills, availability, and workloads.
• Maintain a real time traffic board and schedule for the department.
• Flag capacity issues early and propose solutions or re-prioritisation.

Project Management

• Create project timelines, delivery schedules, and key milestones, keeping all parties aligned.
• Track progress throughout the project lifecycle, ensuring work stays on schedule.
• Facilitate feedback loops, ensuring comments from stakeholders are consolidated, clear, and actionable.
• Ensure all assets go through the required approvals from Creative Leadership and brand owners.
• Support the ECD by preparing status reports, weekly priorities, and utilisation summaries.

Stakeholder Communication

• Act as the primary point of contact for internal teams requesting creative support.
• Manage expectations around timelines, capacity, and required information.
• Run weekly or daily stand ups with the creative team to review upcoming and ongoing tasks.
• Escalate risks, delays, or blockers early to maintain transparency and momentum.

Quality and Process

• Uphold and enforce brand guidelines and creative processes.
• Ensure files, briefs, and feedback are documented and stored systematically.
• Help refine and implement workflow systems, tools, and templates for future scalability.
• Support onboarding and training of new creatives on process and workflow.

Qualifications and Skills

• Provenexperience in traffic management, creative operations, or project management within an agency, in house studio, or events company.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Ability to create structure in fast paced and high volume environments.
• Confident communicator who can manage multiple stakeholders at varying seniority levels.
• Experience with project management tools such as ClickUp, Monday, Asana, Notion, or equivalent.
• Understanding of creative and design processes across digital, print, video, and event branding.
• Ability to anticipate issues and proactively problem solve.
• Calm under pressure, solutions driven, and highly collaborative.

What you will get

• Medical Insurance for individual and family
• Annual leave – 25days
• Remote working on Sundays
• Working anywhere – 1monthevery year
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats

International Relocation Package

• Paid flight to Riyadh – individual and family
• 60 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Paid flight home for individual and end-of-service gratuity payment when leaving the company (if applicable)

Local Relocation Package

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.