Specialist

Inspira; Saudi Arabia; On-site; SAR 200,000 - 300,000; Full time

Job summary

A regional service company in Saudi Arabia is seeking an Administration Operation Executive to manage various administrative tasks and government liaison activities. The role requires a bachelor's degree and 3-4 years of relevant experience. Key responsibilities include overseeing office and service apartment operations, managing vendor relationships, and ensuring compliance with local laws and regulations. Proficiency in English is essential for successful communication. Salary range is approximately SAR 4-6k per month.

Qualifications

• Proven experience (3-4 years) as administration executive in KSA region.
• Knowledge of local laws, regulations, and public offices.
• Proficiency in English language.

Responsibilities

• Facilitate various administrative tasks related to offices/service apartments.
• Liaise with government authorities for regulatory requirements.
• Keep internal stakeholders informed about support needed.
• Ensure continuity of office and apartment services.
• Manage and track service payments and approvals.
• Optimize service apartment utilization and maintenance.
• Negotiate quotes for hotels/service apartments for employees.
• Collaborate with vendors for handling government-related matters.
• Manage petty cash statements and submit for reconciliation.
• Oversee office pantry management.
• Handle other administrative activities for the region.

Skills

Experience in administrative roles

Knowledge of local laws and regulations

Proficiency in English

Education

Any bachelor’s degree

Job description

Qualifications and Experience:

• Any bachelor’s degree
• India/Philippine national
• Proven experience (3-4 years) as administration executive in KSA region.
• Knowledge of local laws, regulations, public offices.
• Proficiency in English languages is essential.
• Budgeted Salary - SAR 4-6k per month.

Job Description for Administration Operation Executive – KSA

• Responsible for facilitating various administrative tasks related to offices/service apartment.
• Government Liaison: Liaising with government authorities, ministries, and regulatory bodies for any regulatory requirements.
• InternalCommunication: Keep internal stakeholders informed about support required in office and service apartment locations.
• Managing office and apartment services continuity, ensure all services payments are tracked and updated, sent for approval and payments well before due dates.
• Manage up keeping of office and company service apartment.
• Monitor and update service apartment utilization and keep tracker for best optimization.
• Seek and negotiate quote for Hotels/service apartments for Inspira employees.
• VendorManagement: Collaborate with external service providers, such as legal firms and government agencies, to ensure efficient handling of government-related matters. Visit and arrange quotation for IT relation assets for Inspira in region. Co-ordinate with internal stake holders for PO/ GRN/Booking and payments to vendors.
• Manage and handle petty cash statements and submit periodically with all legitimate supporting documents to reconcile.
• Office pantry management.
• Managing other administrative activities for region. i.e. handling company managed service apartment/office, Hotel bookings, Insurance renewals, Agreement, and negotiation with these vendors/owners.
• Managing accounts receivables/Collections. i.e. call/visit customers/partners to expedite payments.