Receptionist & Office Executive

Bayut | dubizzle; Al Khobar; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading property portal in Saudi Arabia is seeking a Receptionist & Office Executive to be the first point of contact for the company. This role involves managing the reception area, handling calls and correspondence, and providing administrative support across the organization. Candidates should have secondary education, at least one year of relevant experience, and proficiency in MS Office. A friendly and professional demeanor is essential. The position offers a fast-paced work environment with health insurance and development opportunities.

Benefits

Comprehensive Health Insurance

Rewards and recognition

Learning & Development

High-performing work environment

Qualifications

• Minimum one year experience in a similar field.

Responsibilities

• Maintain the reception area to ensure a professional standard.
• Answer and transfer calls/messages in a timely manner.
• Meet & greet external visitors professionally.
• Distribute office post & courier deliveries.
• Schedule courier collections and deliveries.
• Report maintenance issues to the concerned department.
• Manage internal HR communications on social media.

Skills

Good oral and written communication skills

Ability to establish and maintain effective working relationships

Excellent coordination and organization skills

Ability to prioritize work requirements

Strong internet research and social media skills

Education

Minimum of secondary education

Tools

MS Office

Job description

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As a Receptionist & Office Executive, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and promptly. You will also be responsible for handling the Internal communications.

Reception Management

• Maintain the reception area to ensure that it is clean and tidy and kept up to a professional standard;
• Answer and transfer calls/messages in a timely and professional manner;
• Meet & greet external visitors in a professional and polite manner;
• Responsible for the distribution of office post & courier deliveries;
• Schedule courier collections and deliveries;
• Report any maintenance issues to the concerned department;
• Manage the cover for both receptions.

Administration

• Responsible for office sundry replenishment, incl. stationery, refreshments, and other items;
• Manage & implement the internal event calendar, from small initiatives to engagement activities;
• Update the Café monitor with useful information;
• Manage meeting room booking system, including upkeep of meeting rooms;
• Perform administration duties, as and when requested by various departments.

Other

• Manage the internal HR communications for Instagram, Slack and other social media platforms as requested;
• Support with HR projects and ad hoc requests.

Qualifications

• Minimum of secondary education.

Experience

• Minimum one year experience in a similar field.

Knowledge

• Proficient in MS Office.

Skills

• Good oral and written communication skills;
• Ability to establish and maintain effective working relationships with people at all levels;
• Excellent coordination and organization skills;
• Ability to prioritize work requirements;
• Strong internet research and social media skills.

Traits

• Professional attitude and appearance;
• Friendly and well-spoken;
• Customer service attitude;
• A can-do and flexible approach;
• Can perform under pressure and operate in a fast-paced environment;
• Strong collaborative skills.

Benefits

• High-performing and fast-paced work environment.
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development
  Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.