Executive Secretary

Amaar ®; Al Khobar; On-site; SAR 90,000 - 130,000; Full time

Job summary

Amaar invites applications for an Executive Secretary to join our team in Dammam. This full-time, on-site role supports senior leadership with calendars, meetings, travel, and correspondence, while maintaining confidential records and coordinating stakeholder communications.

The ideal candidate has company secretarial experience, strong bilingual communication, and proficiency in MS Office to ensure smooth office operations and proactive process improvements.

Qualifications

• Diploma or bachelor’s degree in Business Administration or related field.
• Experience in company secretarial work: agendas, minutes, records.
• Executive support experience: calendar management and travel coordination.
• Strong clerical, document management, data entry, and office organization.
• Excellent written and verbal communication in Arabic & English.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars, schedule meetings, and coordinate travel.
• Prepare correspondence and reports and support presentations.
• Organize confidential records and handle communications.
• Liaise with stakeholders and visitors, ensuring professional service.
• Support policies, special projects, and identify process improvements.

Skills

Clerical skills

Communication

Customer service

Discretion

Attention to detail

Time management

Office organization

Education

Diploma or bachelor’s degree in Business Administration

Tools

MS Office

Job description

Role Description

This is a full-time, on-site Executive Secretary role based in Dammam. The Executive Secretary will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports. The role includes organizing and maintaining confidential records, handling incoming and outgoing communications, and supporting the preparation of presentations, agendas, and minutes for internal and external meetings. The Executive Secretary will liaise with stakeholders, partners, and visitors, ensuring professional customer service and smooth office operations. The role also involves following company policies, supporting special projects, and proactively identifying improvements in administrative processes.

Qualifications

• Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.


• Candidates should possess excellent communication skills, including professional written and verbal communication in Arabic & English.


• Candidates should possess experience in company secretarial work, such as preparing agendas, drafting minutes, and maintaining official records.


• Candidates should possess proven executive administrative assistance experience, including calendar management, travel coordination, and support for senior leadership.


• Candidates should possess customer service skills, with the ability to interact courteously and effectively with internal and external stakeholders.


• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.


• Strong attention to detail, time management, discretion in handling confidential information, and ability to prioritize multiple tasks.


• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field; prior experience in a corporate or investment