CEO Secretary

iGate; Riyad Al Khabra; On-site; SAR 60,000 - 90,000; Full time

Job summary

iGate in Riyadh, Saudi Arabia, seeks an experienced CEO Secretary to provide high-level executive support to the CEO and ensure smooth daily operations. You will manage communications, organize documentation, and coordinate with board members and executives.

The role requires strong English communication, discretion, and exceptional organizational skills, with the ability to handle sensitive information in a fast-paced environment. A Bachelor's degree and 5 years' experience are preferred.

Qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 5 years' experience as an Executive Secretary, preferably supporting C-level executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English (Arabic is an advantage).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work under pressure.
• High level of professionalism, discretion, and integrity.
• Strong interpersonal skills and cultural awareness.

Responsibilities

• Act as the first point of contact for the CEO, handling correspondence, calls, and scheduling.
• Manage and maintain the CEO's calendar, including meetings, appointments, and travel arrangements.
• Prepare, edit, and organize reports, presentations, meeting agendas, and minutes.
• Ensure proper documentation, filing, and tracking of confidential information.
• Coordinate between the CEO and internal/external stakeholders, including board members, executives, clients, and government entities.
• Monitor deadlines and follow up on pending actions.
• Support in preparation for board meetings, investor meetings, and executive sessions.
• Handle confidential and sensitive matters with discretion.
• Perform administrative and office management tasks as required.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Interpersonal skills

Cultural awareness

Education

Bachelor's degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Job description

ob Description – CEO Secretary

Position: CEO Secretary

Location: Riyadh, HQ

Reports to: Chief Executive Officer (CEO)

Role Overview

The CEO Secretary will provide high-level executive support to the CEO, ensuring smooth coordination of daily activities, efficient handling of communications, and proper documentation of all key matters. The role requires excellent organizational, communication, and discretion skills, with the ability to manage sensitive information and work in a fast-paced environment.

Key Responsibilities

• Act as the first point of contact for the CEO, handling correspondence, calls, and scheduling.
• Manage and maintain the CEO's calendar, including meetings, appointments, and travel arrangements.
• Prepare, edit, and organize reports, presentations, meeting agendas, and minutes.
• Ensure proper documentation, filing, and tracking of confidential information.
• Coordinate between the CEO and internal/external stakeholders, including board members, executives, clients, and government entities.
• Monitor deadlines and follow up on pending actions.
• Support in preparation for board meetings, investor meetings, and executive sessions.
• Handle confidential and sensitive matters with discretion.
• Perform administrative and office management tasks as required.

Qualifications & Skills

• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum 5 years' experience as an Executive Secretary, preferably supporting C-level executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English (Arabic is an advantage).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work under pressure.
• High level of professionalism, discretion, and integrity.
• Strong interpersonal skills and cultural awareness.