Executive Secretary - Digital Transformation

Client of Rawaj Company for Recruitment; Medina; On-site; SAR 180,000 - 300,000; Full time

Job summary

Client of Rawaj Company for Recruitment in Jeddah, Saudi Arabia seeks an Executive Secretary to provide high-level administrative support to senior management, ensuring smooth day-to-day operations and effective calendar and correspondence management.

The role requires confidentiality, discretion, and strong organizational and communication skills in English and Arabic. 7+ years of experience and MS Office proficiency are essential.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or related field.
• Minimum 7 years of experience in an Executive Secretary/Executive Assistant role.
• Arab nationality.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication in Arabic and English.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with the ability to interact effectively with senior management and stakeholders.

Responsibilities

• Manage executive calendar, schedule appointments and coordinate meetings.
• Handle incoming/outgoing correspondence, emails and phone calls for senior management.
• Prepare, review and organize reports, presentations, memos and official documents.
• Coordinate travel arrangements including flights, accommodation and itineraries.
• Organize internal and external meetings with agenda and minute-taking.
• Maintain confidential files, records, and documentation.
• Liaise with internal departments and external stakeholders for smooth communication and follow-up on action items.
• Handle sensitive information with professionalism and discretion.
• Support organizing events, conferences and official visits as required.
• Perform general administrative duties to support the executive office.

Skills

Organizational skills

Multitasking

Time-management

Communication skills

Discretion and confidentiality

Professionalism

Interpersonal skills

Education

Bachelor's degree in Business Administration or Secretarial Studies

Tools

MS Office

Job description

Leverage your abilities and join the dynamic team of a leading company operating in the government services and process facilitation sector The Executive Secretary will provide high-level administrative and secretarial support to senior management ensuring smooth day-to-day office operations effective calendar and correspondence management and seamless coordination across departments The role requires strong organizational skills professionalism and the ability to handle confidential matters with discretion

Key Accountabilities

• Manage the executive s calendar schedule appointments and coordinate meetings ensuring effective time management
• Handle incoming and outgoing correspondence emails and phone calls on behalf of senior management
• Prepare review and organize reports presentations memos and official documents
• Coordinate travel arrangements including flights accommodation and itineraries
• Organize and coordinate internal and external meetings including agenda preparation and minute-taking
• Maintain confidential files records and documentation in an organized and accessible manner
• Liaise with internal departments and external stakeholders to ensure smooth communication and follow-up on action items
• Handle sensitive and confidential information with a high level of professionalism and discretion
• Support in organizing events conferences and official visits as required
• Perform general administrative duties to support the smooth operation of the executive office

We Are Looking For:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• Minimum 7 years of experience in an Executive Secretary or Executive Assistant role
• Any Arab nationality
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills in both Arabic and English
• High level of professionalism, discretion, and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills with the ability to interact effectively with senior management and stakeholders

Location: Jeddah, Saudi Arabia.