Executive Secretary

AMAAR MANAGEMENT LTD; Saudi Arabia; On-site; SAR 89,000 - 156,000; Full time

Benefits offered by this job

MS Office proficiency

Job summary

AMAAR MANAGEMENT LTD in Dammam seeks an Executive Secretary to provide high-level administrative support to senior leadership. You will manage calendars, schedule meetings, coordinate travel, and prepare correspondence and reports.

Responsibilities include organizing confidential records, handling communications, and supporting presentations, agendas, and minutes for internal and external meetings. You will liaise with stakeholders and ensure professional customer service.

Qualifications

• Strong clerical skills and office organization.
• Excellent written and verbal communication in Arabic and English.
• Experience in company secretarial work, agendas, minutes, and records.
• Proven executive administrative support, including calendar and travel coordination.
• Customer service oriented with stakeholders.
• Proficiency in MS Office and familiarity with digital collaboration tools.
• Attention to detail, confidentiality, and multi-task prioritization.
• Degree in Business Administration / Office Management or related field.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars, schedule meetings, and coordinate travel.
• Prepare correspondence, reports, agendas, and minutes.
• Organize confidential records and handle communications.
• Support presentations and liaise with stakeholders, partners, and visitors.
• Uphold professional customer service and smooth office operations.
• Assist with special projects and identify process improvements.

Skills

Clerical skills

Document management

Filing

Data entry

Office organization

Communication skills

Arabic & English bilingual

Company secretarial experience

Executive support

Calendar management

Travel coordination

MS Office

Discretion with confidential info

Meeting minutes

Stakeholder liaison

Education

Bachelor's or diploma in Business Administration / Office Management

Tools

MS Office

Digital collaboration tools

Job description

Role Description: This is a full-time, on-site Executive Secretary role based in Dammam. The Executive Secretary will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports. The role includes organizing and maintaining confidential records, handling incoming and outgoing communications, and supporting the preparation of presentations, agendas, and minutes for internal and external meetings. The Executive Secretary will liaise with stakeholders, partners, and visitors, ensuring professional customer service and smooth office operations. The role also involves following company policies, supporting special projects, and proactively identifying improvements in administrative processes.

Qualifications:

• Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.
• Candidates should possess excellent communication skills, including professional written and verbal communication inArabic & English.
• Candidates should possess experience in company secretarial work, such as preparing agendas, drafting minutes, and maintaining official records.
• Candidates should possess proven executive administrative assistance experience, including calendar management, travel coordination, and support for senior leadership.
• Candidates should possess customer service skills, with the ability to interact courteously and effectively with internal and external stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Strong attention to detail, time management, discretion in handling confidential information, and ability to prioritize multiple tasks.
• Relevant diploma or bachelor's degree in Business Administration, Office Management, or a related field; prior experience in a corporate or investment