Executive Secretary.

InnovationTeam; Riyadh; On-site; SAR 111,600 - 167,400; Full time

Job summary

InnovationTeam in Riyadh is seeking a highly organized Executive Secretary to support the CEO and manage executive operations efficiently. Responsibilities include managing the CEO’s calendar and coordinating communications.

The ideal candidate will have previous experience in an executive support role, a preferred degree in a related field, and strong communication skills in both English and Arabic.

Qualifications

• Previous experience as an Executive Secretary or similar role.
• Strong organizational, communication, and multitasking skills.
• High level of professionalism and attention to detail.

Responsibilities

• Manage the CEO’s calendar and appointments.
• Coordinate communications on behalf of the CEO.
• Prepare reports and executive correspondence.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Multitasking skills

Confidentiality

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office

AI tools

Job description

Job Summary

We are looking for a highly organized, professional, and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coordination, follow-up, and confidentiality skills in a fast-paced business environment.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, travel arrangements, and daily priorities
• Coordinate internal and external communications on behalf of the CEO
• Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence.
• Track tasks, follow-ups, action items, and executive priorities across departments.
• Coordinate with management, internal teams, clients, partners, stakeholders, and government entities when needed.
• Organize executive meetings, board-related matters, records, and confidential documents with high accuracy.
• Support executive decision-making through coordinated and reported information.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in improving executive workflow, administrative processes, and office efficiency.
• Support daily executive and administrative operations efficiently.

Requirements

• Previous experience as an Executive Secretary, Executive Assistant, or similar executive support role.
• A bachelor’s degree is preferred, and candidates with a degree in Information Technology, Computer Science, Computer Engineering, or related technical fields will receive additional consideration.
• Strong organizational, communication, and multitasking skills.
• Professional verbal and written communication skills in English and Arabic.
• High level of professionalism, confidentiality, dependability, and attention to detail
• Strong follow-up, coordination, and problem-solving abilities.
• Ability to work under pressure and manage multiple priorities.
• Proactive mindset with a strong sense of ownership and accountability.
• Strong proficiency in AI tools, Microsoft Office, and modern digital work environments.