Executive Secretary

Cygnus Solutions; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

Expertise Contracting Company in Saudi Arabia seeks an experienced Executive Secretary to provide comprehensive administrative and secretarial support to senior management. The role demands excellent communication, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The candidate should have a Bachelor's degree and extensive experience supporting C-Level executives, with proficiency in MS Office and strong discretion with confidential information.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field
• 510 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, Secretary, or similar role
• Experience supporting Senior Management/ Directors/ C-Level Executives is preferred
• Experience in Oil & Gas, EPC, Construction, Engineering, Industrial, or Petrochemical companies will be an advantage
• Excellent written and verbal communication skills in English
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent calendar management, meeting coordination, documentation, and organizational skills
• Ability to handle confidential information with a high level of discretion
• Strong follow-up, multitasking, time-management, and interpersonal skills
• Professional appearance and communication

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries
• Prepare and format business correspondence, letters, reports, presentations, and other documents
• Draft emails, minutes of meetings, memos, and official communications
• Attend meetings, prepare Minutes of Meeting (MOM), and circulate them to stakeholders
• Coordinate meetings, conferences, appointments, and corporate events
• Maintain confidential files, records, and sensitive executive information
• Screen and manage incoming calls, emails, correspondence, and other communications
• Liaise with internal departments, senior management, clients, and external stakeholders
• Prepare MIS reports, presentations, and management reports as required
• Conduct research and compile information to support management decision-making
• Follow up on pending actions and ensure timely completion of tasks
• Perform other administrative and secretarial duties as assigned by senior management

Skills

Calendar management

Travel management

MS Office (Word, Excel, PowerPoint,Out

Documentation

Communication

Executive support

Confidentiality

Multitasking

Education

Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

MS Office Word

MS Office Excel

MS Office PowerPoint

MS Outlook

Job description

Executive Secretary

Job Description

Job Location: Saudi Arabia
Industry: Oil & Gas / Industrial / Engineering / Construction
Employment Type: Full Time

About the Company

Expertise Contracting Company is a leading industrial conglomerate based in the Kingdom of Saudi Arabia, operating across the Middle East. Established in 2008, the company provides industrial, technological, and construction solutions to sectors including Petrochemicals, Oil & Gas, Fertilizers, Steel, Cement, and Water Treatment.

Company Website: https://expertindus.com/

Job Summary

We are looking for an experienced and highly organized Executive Secretary to provide comprehensive administrative and secretarial support to senior management. The ideal candidate should have excellent communication and organizational skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and format business correspondence, letters, reports, presentations, and other documents.
• Draft emails, minutes of meetings, memos, and official communications.
• Attend meetings, prepare accurate Minutes of Meeting (MOM), and circulate them to relevant stakeholders.
• Coordinate meetings, conferences, appointments, and corporate events.
• Maintain confidential files, records, and sensitive executive information.
• Screen and manage incoming calls, emails, correspondence, and other communications.
• Liaise professionally with internal departments, senior management, clients, and external stakeholders.
• Maintain an efficient physical and digital document filing and retrieval system.
• Prepare MIS reports, presentations, and management reports as required.
• Conduct research and compile information to support management decision-making.
• Follow up on pending actions and ensure timely completion of assigned tasks.
• Perform other administrative and secretarial duties as assigned by senior management.

Candidate Profile

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• 510 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, Secretary, or similar role.
• Experience supporting Senior Management / Directors / C-Level Executives is preferred.
• Experience in Oil & Gas, EPC, Construction, Engineering, Industrial, or Petrochemical companies will be an advantage.
• Excellent written and verbal communication skills in English.
• Strong proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
• Excellent calendar management, meeting coordination, documentation, and organizational skills.
• Ability to handle confidential information with a high level of discretion.
• Strong follow-up, multitasking, time-management, and interpersonal skills.
• Professional appearance and communication.

Key Skills

Executive Secretary, Executive Assistant, Personal Assistant, Secretary, Senior Secretary, Administrative Assistant, Calendar Management, Travel Management, Meeting Coordination, Minutes of Meeting, MOM, MS Office, Microsoft Word, Microsoft Excel, PowerPoint, Outlook, Documentation, Correspondence, Administrative Support, Confidentiality, Office Administration, Management Support, Executive Support, Oil & Gas, EPC, Construction, Engineering, Petrochemical.