Executive Assistant

University of Prince Mugrin; Medina Province; On-site; SAR 60,000 - 80,000; Full time

Job summary

University of Prince Mugrin in Madinah, Saudi Arabia, invites applications for an Executive Assistant (Male Campus). The role provides high-level administrative support to the office and coordinates administrative and operational activities for the department.

The successful candidate will hold at least a Bachelor's degree, with two years of related experience, preferably in higher education, and excellent English and Arabic communication, as well as proficient MS Word, PowerPoint and Excel

Qualifications

• Minimum Bachelor's Degree in business/public administration, social/ behavioral science, education or related field; Master degree preferred.
• Two years of related experience, preferably in a higher education setting.
• Excellent written and oral communication in English and Arabic.
• Excellent computer skills (Word, PowerPoint, and Excel).
• Ability to work collaboratively with faculty, students and staff.
• Ability to maintain confidential records, prepare reports, letters and memoranda, and follow instructions.
• Attention to detail and high level of accuracy.
• Organize, prioritize and perform multiple tasks concurrently.

Responsibilities

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a detailed work schedule with timely follow-up.
• Interact with students, faculty, staff and visitors; compose correspondence, reports, minutes, contracts, requisitions and other documents.
• Ensure accuracy and deadlines in all duties.
• Act as first point of contact for the department.
• Plan and coordinate meetings; participate in committees and university collaborations.
• Coordinate travel, conference registrations and accommodations for the administrator.
• Facilitate workshops, visits and other events.
• Perform other related duties as assigned.

Skills

Communication skills

Bilingual English/Arabic

Collaborative

Confidential records handling

Education

Bachelor's degree (business/public administration/social/behavioral science/education)

Master's degree preferred

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

UPM is looking for a Saudi of the highest caliber to fill the vacancy of Executive Assistant (Male Campus):

Functional Description:

Functions as a top-level contributor within the office. Provides administrative support to the office. Actively assists in coordinating the administrative and operational activities of the department.

Major Duties and Responsibilities:

• Schedule appointments, prepare agendas, and coordinate meetings relevant to the execution of the senior administrator’s scope of work as appropriate; keep the administrator on a timely schedule in and between meetings.
• Keep work schedule and activities that require a high attention to detail and continual follow-up.
• Interacts effectively and courteously with students, faculty, staff and visitors in response to their inquiries and requests. Compose and/or type correspondence, reports, meeting minutes, contracts, requisitions, and other documents.
• Carries out all duties with a high degree of accuracy and attention to deadlines.
• Acts as a first point of contact for the department.
• Plans and coordinates meetings
• Serves on various committees and teams within the department , the Vice Rectorate, and/or the university, and collaborates with other university administrations.
• Ensure the completion and accuracy of travel, conference registration, and overnight accommodations for the administrator.
• Assists in facilitating and coordinating workshops, visits and other events.
• Perform other related duties as assigned.

Required Education, Skills and Experience:

• Minimum Bachelors Degree, in business/ public administration, social/ behavioral science, education or a related field, Master Degree is preferred.
• Two years of related experience, preferably in a higher education setting.
• Excellent written and oral communication skills in both English and Arabic.
• Excellent Computer Skills (Word, PowerPoint, and Excel).
• Ability to work collaboratively with faculty, students and staff.
• Ability to maintain confidential records, prepare reports, compose letters and memoranda, and understand and follow oral and written instructions is required.
• Attention to detail and high level of accuracy.
• Organize, prioritize and perform multiple tasks concurrently.

Special job demands (working conditions, travel, hazards, etc.):

• Evening and weekend work may be required.

The University of Prince Mugrin is located in Madinah, Saudi Arabia. It was founded in 2013.

UPM has the latest educational curricula in the Kingdom and advanced university education, including the latest curricula and educational materials that support students to build a bright future.