Executive Assistant

University of Prince Mugrin; Saudi Arabia; On-site; SAR 89,000 - 156,000; Full time

Job summary

The University of Prince Mugrin in Madinah, Saudi Arabia, invites applications for an Executive Assistant (Male Campus). The role provides high-level administrative support to the office, coordinates schedules, meetings, travel arrangements, and acts as the department's first point of contact.

Requirements include a minimum bachelor's degree (master's preferred), two years of related experience in higher education, and fluency in English and Arabic.

Qualifications

• Bachelor's degree in business/public administration/social or related field.
• Master's degree preferred for advanced cases.
• Two years of related experience, preferably in higher education.
• Excellent written and oral communication in English and Arabic.
• Proficient in Word, PowerPoint and Excel.
• Ability to work collaboratively with faculty, students and staff.
• Maintain confidential records and prepare reports and letters.
• Attention to detail and accuracy; multitask effectively.

Responsibilities

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain work schedule with high attention to detail and follow-up.
• Interact courteously with students, faculty, staff and visitors; draft correspondence and documents.
• Maintain accuracy and meet deadlines in all duties.
• Serve as first point of contact for the department.
• Plan and coordinate meetings.
• Participate in committees and collaborate with university administrations.
• Arrange travel, conference registration, and overnight accommodations.
• Facilitate workshops, visits and events.
• Perform other related duties as assigned.

Skills

English proficiency

Arabic proficiency

Communication skills

Microsoft Office

Education

Bachelor's degree

Master's degree preferred

Tools

Word

PowerPoint

Excel

Job description

UPM is looking for a Saudi of the highest caliber to fill the vacancy of Executive Assistant (Male Campus):

Functional Description:

Functions as a top-level contributor within the office. Provides administrative support to the office. Actively assists in coordinating the administrative and operational activities of the department.

Major Duties and Responsibilities:

• Schedule appointments, prepare agendas, and coordinate meetings relevant to the execution of the senior administrator's scope of work as appropriate; keep the administrator on a timely schedule in and between meetings.
• Keep work schedule and activities that require a high attention to detail and continual follow-up.
• Interacts effectively and courteously with students, faculty, staff and visitors in response to their inquiries and requests. Compose and/or type correspondence, reports, meeting minutes, contracts, requisitions, and other documents.
• Carries out all duties with a high degree of accuracy and attention to deadlines.
• Acts as a first point of contact for the department.
• Plans and coordinates meetings
• Serves on various committees and teams within the department , the Vice Rectorate, and/or the university, and collaborates with other university administrations.
• Ensure the completion and accuracy of travel, conference registration, and overnight accommodations for the administrator.
• Assists in facilitating and coordinating workshops, visits and other events.
• Perform other related duties as assigned.

Required Education, Skills and Experience:

• Minimum Bachelors Degree, in business/ public administration, social/ behavioral science, education or a related field, Master Degree is preferred.
• Two years of related experience, preferably in a higher education setting.
• Excellent written and oral communication skills in both English and Arabic.
• Excellent Computer Skills (Word, PowerPoint, and Excel).
• Ability to work collaboratively with faculty, students and staff.
• Ability to maintain confidential records, prepare reports, compose letters and memoranda, and understand and follow oral and written instructions is required.
• Attention to detail and high level of accuracy.
• Organize, prioritize and perform multiple tasks concurrently.

Special job demands (working conditions, travel, hazards, etc.):

• Evening and weekend work may be required.

The University of Prince Mugrin is located in Madinah, Saudi Arabia. It was founded in 2013.

UPM has the latest educational curricula in the Kingdom and advanced university education, including the latest curricula and educational materials that support students to build a bright future.