Executive Assistant to University Leadership

University of Prince Mugrin; Medina Province; On-site; SAR 60,000 - 80,000; Full time

Job summary

University of Prince Mugrin in Madinah, Saudi Arabia, invites applications for an Executive Assistant (Male Campus). The role provides high-level administrative support to the office and coordinates administrative and operational activities for the department.

The successful candidate will hold at least a Bachelor's degree, with two years of related experience, preferably in higher education, and excellent English and Arabic communication, as well as proficient MS Word, PowerPoint and Excel

Qualifications

• Minimum Bachelor's Degree in business/public administration, social/ behavioral science, education or related field; Master degree preferred.
• Two years of related experience, preferably in a higher education setting.
• Excellent written and oral communication in English and Arabic.
• Excellent computer skills (Word, PowerPoint, and Excel).
• Ability to work collaboratively with faculty, students and staff.
• Ability to maintain confidential records, prepare reports, letters and memoranda, and follow instructions.
• Attention to detail and high level of accuracy.
• Organize, prioritize and perform multiple tasks concurrently.

Responsibilities

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a detailed work schedule with timely follow-up.
• Interact with students, faculty, staff and visitors; compose correspondence, reports, minutes, contracts, requisitions and other documents.
• Ensure accuracy and deadlines in all duties.
• Act as first point of contact for the department.
• Plan and coordinate meetings; participate in committees and university collaborations.
• Coordinate travel, conference registrations and accommodations for the administrator.
• Facilitate workshops, visits and other events.
• Perform other related duties as assigned.

Skills

Communication skills

Bilingual English/Arabic

Collaborative

Confidential records handling

Education

Bachelor's degree (business/public administration/social/behavioral science/education)

Master's degree preferred

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

University of Prince Mugrin in Madinah, Saudi Arabia, invites applications for an Executive Assistant (Male Campus). The role provides high-level administrative support to the office and coordinates administrative and operational activities for the department.

The successful candidate will hold at least a Bachelor's degree, with two years of related experience, preferably in higher education, and excellent English and Arabic communication, as well as proficient MS Word, PowerPoint and Excel