Executive Assistant

Arbete Careers; Makkah Region; On-site; SAR 111,600 - 167,400; Full time

Job summary

A leading real estate provider in Makkah is looking for an Executive Assistant to support senior management. The role involves managing executives' calendars, organizing travel arrangements, and handling office communications. Ideal candidates have over 5 years of experience as assistants with excellent organizational and communication skills. Immediate joiners preferred.

Qualifications

• 5+ years of experience as an Executive or Personal Assistant.
• Proficiency in MS Office suite.
• Ability to manage executives' calendars efficiently.

Responsibilities

• Act as the point of contact among executives and external partners.
• Manage information flow and executives' calendars.
• Make travel arrangements for executives.

Skills

Excellent MS Office knowledge

Outstanding organizational skills

Time management skills

Excellent verbal communication

Excellent written communication

Education

Graduate degree

Tools

Office gadgets and applications

Job description

Overview

Our client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager.

Years of Experience: 5 Years Plus

Education: A Graduate

Notice Period: Immediate Joiners or Maximum 1 Month Notice Period.

Must have a driver's license.

Responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Job brief

Perform a variety of administrative tasks and support our company's senior-level managers.

Managing calendars, making travel arrangements and preparing expense reports.

Should be well-organized, have great time management skills and be able to act without guidance.

Contribute to the efficiency of our business by providing personalized and timely support to executive members.

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills